Senior HR Administrator

Job Title: HR Administrator (Part Time)

Location: Huntingdon, Cambridgeshire PE29 6WR

Salary: £22,000 – £25,000 (FTE) depending on experience

Job type: Permanent, Part Time (25 hours per week – working arrangement to be confirmed)

Company Overview:

The Company is a UK-based company with subsidiary operations in the USA, France, Germany and China. They supply materials which are used for research, development and specialised manufacturing applications.

They’re currently looking for a part time HR Administrator to support the companies HR needs at the head office based in Huntingdon

The Role:

The role of the HR Administrator is to create and maintain all HR and recruitment administration in line with the company’s procedures and establish best practices. They’ll also be first point of contact for employees and managers for day to day HR queries.

There will be an expectation that the job holder will work in a stand-alone role supported by the Finance Director and a HR Consultancy firm.

Key Responsibilities:

• Create and manage all paperwork and administration relating to recruitment including:
  • Drafting Job Descriptions and adverts
  • Sourcing candidates through online platforms and recruitment agencies
  • Screening candidates
  • Arranging interview and tests
  • Communicating with candidates throughout the process including sending acknowledgement and reject emails
• Create and manage all paperwork and administration relating to new starters include:
  • Contracts of employment
  • Pre-employment checks
  • Arranging inductions and conducting first day orientations
• Create, and maintain employee information, personnel and training records
• Manage the sickness absence process including:
  • Ensuring absences are recorded appropriately
  • Return to work interviews are conducted
  • Sickness levels are monitored, and concerns flagged
• Create and maintain all administration and correspondences associated with HR including:
  • Probationary reviews
  • Salary reviews
  • Maternity, paternity, adoption, and shared parental leave
  • Leavers
• Maintain and communicate HR policies and procedures. Where appropriate draft or update HR policies and procedures due to changes in legislation or internal approach
• Act as a point of contact for general HR quires from employees and managers, answering queries where possible and escalating to the HR Consultants where necessary
• With the support of the HR Consultants, produce correspondences and administer disciplinary and grievance cases
• Administrator the performance management process including:
  • Distributing paperwork and guidelines
  • Managing the time frames including sending reminders
  • Filing returned forms
  • Flagging any concern raised during the process to the HR Consultant or Senior Management
• Administer and co-ordinate the Management Development programme to include:
  • Maintaining training matrix and individual training records
  • Coordinating with line managers to ensure periodic reviews take place and the cover objectives and desired learning outcomes
  • Arranging and administrating training courses, both internal and external identified for the programme.
  • Ensuring consistency throughout the programme and supporting participants to take responsibility for their own development
• Provide HR information reports to the leadership team

The candidate:

Person Specification:

• Numerical and problem-solving skills
• Accuracy and high attention to detail
• Passion for providing service excellence and drive to achieve results
• IT skills – Microsoft Office Outlook, Word, Excel
• Excellent written and spoken communication skills
• Flexibility and a positive attitude towards opportunity
• A mind-set that puts the customer at the centre of everything we do
• An ability to work independently and as a team

Education/Experience Requirements:

• Previous experience as a senior HR Administrator is essential
• Hold CIPD Level 3 Diploma or Certificate or equivalent
• Socially confident with a positive and ‘can do’ attitude
• Excellent written and verbal communication skills
• Organisation skills including the ability to prioritise work and manage their own time proactively and positively
• Ability to resolve employees and manager queries efficiently and positively in a timely manner
• Ability to cope with pressure and maintain a calm manner at all times
• Understand and demonstrate a commitment to confidentiality

Benefits:

• Flexitime available
• Pension
• Enhanced holiday entitlement based on length of service
• Private Health Insurance
• Income protection and critical illness
• Life Assurance

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of; Human Resources Administrator, Administrator, Human Resources Executive, HR Graduate, Talent Acquisition Specialist, HR Administrator, Resourcing, HR Assistant, Recruitment Specialist, Human Resources Analyst, HR Advisor, Human Resources Advisor, HR Generalist, HR Officer, Human Resources or Employment Specialist may also be considered for this role.