School Office Admin

Job Title: School Office Admin

Location: Wakefield

Salary: £15,629.06 per annum (£19,726 FTE) with progression to £17,176.44 per annum (£21,679 FTE)

Job Type: Permanent, Full time / Part Time

The Role:

• Whole School Administration:
• Undertake work as directed by the Office Manager, as and when required, in addition to that specified below:
• Deal professionally with all parents/visitors.
• Liaise with students that come to the Office who are experiencing problems and resolve problem or direct students accordingly.
• Answer the telephone in a professional friendly manner to provide information, take messages and transfer calls. Use own initiative to deal with independent issues posed by parents/suppliers to the school.
• Provide Attendance Administrators, both Junior and Section, each morning with absence and late lists compiled from a combination of phone-calls and emails.
• Undertake GoogleDoc (and where necessary MS word) processing work and compose or transcribe from rough draft (checking for, and amending, any spelling, grammatical or date errors) correspondence, bulletins, and other material for relevant teaching staff – saving in appropriate place in electronic filing system.
• Effective use of ‘Firefly’, the Parents’/Students’ Communication Platform, including creating, distributing correspondence from within it and running and manipulating data generated from the platform.
• Proficiently use Microsoft Office Excel and GoogleSheets to record and manipulate data.
• Produce and use School Information Management System (SIMS) reports to assist with the generation of:
• Emergency contacts and medical detail reports.
• Data for mail merge (e.g. labels, letters etc).
• Help to maintain accurate students’ details in SIMS and circulating any alterations.
• Have a working knowledge of the School Cloud, Parents’ Evening System.
• Assist with all types of postage tasks.
• Share responsibility for mail runs during the day with other members of the Office team and franking of the mail ready for collection in the evening.
• File relevant information relating to students.
• Organise and manage office procedures effectively and show efficient use of time.
• Provide and deal with information effectively and efficiently.
• Work on own initiative but when required be willing to work as a team.
• Attend and participate in meetings as required.

General Staff Requirements:

• All school staff are expected to:
• Work towards and support the school vision and the current school objectives outlined in the School Development Plan.
• Support and contribute to the school’s responsibility for safeguarding students.
• Work within the school’s health and safety policy to ensure a safe working environment for staff, students and visitors.
• Maintain high professional standards of attendance, punctuality, appearance, conduct and positive, courteous relations with students, parents and colleagues.
• Engage actively in the performance review process.
• Adhere to school/Foundation policies.
• Attend and participate in meetings as required. To attend all of School Information Morning (payment is included in the salary).
• To be aware of and comply with policies and procedures relating to Child Protection, health and safety, security, confidentiality and data protection, reporting all concerns to the appropriate person.
• To comply with policies and procedures relating to health and safety, security, confidentiality and data protection/GDPR, reporting all concerns to the appropriate person.
• To carry out any other duties as reasonably requested by the Head or any other Senior Manager or Office Manager commensurate with the grade of the post.

The Candidate:

• Good standard of general education and IT skills
• Administrative experience
• Successful experience of working in a team
• Successful experience of customer services
• Keyboard / WP skills
• Excellent written and verbal communication skills
• Ability to respond to flexible demands
• Ability to work on own initiative
• A high level of interpersonal skills
• Dependable, trustworthy and able to meet deadlines
• Displays a smart and professional appearance
• To display patience, tact and diplomacy when dealing with a variety of situations
• Able to work constructively as part of a small team demonstrating a flexible and adaptable attitude
• Willingness to undertake further training e.g SIMS, Inventry, school Cloud, School Comms, Google Workspace and First Aid

Please click the APPLY button and to submit your CV and Cover Letter.

Candidates with experience or relevant job titles of; Admin Assistant, Office Administrator, Administrator, Administrative Assistant, Receptionist, Secretary, Support Administrator, Reception Administrator, Accuracy, Adaptability, Attention to Detail, Maintaining, Confidentiality, Managing Databases, Microsoft Access, Producing a High Volume of Work, Proofreading Documents, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Executive Assistant may also be considered for this role.