Job Title: Sales and Purchasing Administrator
Location: Calverley, Leeds
Salary: Up to £23,000 per annum
Job type: Permanent, Full time
Reporting to: Head of Finance and HR
Rabb-IT Ltd are on an exciting journey to become the go to IT Businesses in Yorkshire. Already a well-respected MSP with an array of clients within the Yorkshire region they are now looking for an experienced Administrator, to provide Sales and Purchasing support to our busy teams.
We are a fast-growing company with a team of exceptional people and are looking for an admin superstar to join us during an exciting period of change and growth.
About the role:
You’ll be a pivotal member of the Administrative Team focussed on supporting the operational teams in delivering friendly, expert and professional service to our clients.
Responsible for Sales Administration and IT purchasing, you will be in the thick of it all, using your skills to, create a seamless experience for clients, both internal and external, maintaining long-lasting relationships built on trust. You will manage expectations; problem solve and help deliver the most important KPI; happy clients!
Key Duties:
Sales Admin Support:
- Helping prepare proposals, presentations, and sales campaigns
- Converting approved quotations to system Agreements
- Answering customer queries and scheduling sales call-backs
- Maintain the CRM database with new leads and opportunities
Purchasing Administration:
- Sourcing best prices for IT consumables and devices
- Order and amend cloud licences for customers as required
- Raising supplier purchase orders and customer invoices
- Liaising with Finance to match supplier invoices to purchase orders and approving for payment
- Ensuring costs are coded correctly
- Track purchases to sales, to check that customers have been invoiced
- Creating system products codes, with correct costs and codings
General Administration:
- Front of house; meeting and greeting visitors
- Answer incoming calls and directing to the team
- Check voicemails and action accordingly
- Facilities management – ensure stationery, refreshment, office supplies etc are kept stocked up
- Able to implement processes and procedures to ensure our high standards of customer excellence are met
- General office admin, such as post, printing, Director’s support etc
About you:
- Excellent communication and customer service skills
- Ideally have Sales Admin, Purchasing and basic accounts experience
- Skilled in Microsoft Office products such as Excel, Word, PowerPoint and Outlook
- IT literate – used to using databases, accounting packages and video meetings (Teams etc)
- Pays close attention to detail and can think analytically, with exceptional organisational skills
- Be able to work on own initiative, taking on responsibilities and challenges without the need for constant supervision
- Action-orientated with a ‘get the job done’ ethos
- Has a positive attitude and the ability to manage your own time and organise your workload
- Be confident and self-assured, yet approachable; no shrinking violets here!
- Full driving licence and vehicle
Benefits:
- Free parking
- Pension scheme (with additional employer contributions after 2 years)
- Healthcare and Wellbeing Scheme (after successful completion of probation)
- Life insurance (Death in Service scheme)
- 25 days holiday + your birthday off
- Funded training and accreditations
- Personal Learning and Development Plan with regular 121s
- Free tea, coffee and fruit
- Great culture including regular social events
- Lovely spacious offices in leafy suburb of Leeds
- New Employee Introduction Bonus
Candidates must be immediately eligible to work within the UK and within reasonable travelling distance of Leeds.
NO AGENCIES PLEASE.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Business Support Administrator, Administrative Assistant, Procurement Administrator, Sales Administrator, Purchasing Assistant, Sales Admin, Buyer, Administrator, Procurement Assistant, Office Administrator, Office Admin, Sales Support, Office Assistant, Team Administrator and Business Support Assistant may also be considered for this role.
