Job Title: Receptionist/Assistant Administrator
Location: Henry Moore Studios & Gardens, Much Hadham, SG10 6EE
*We have one full time vacancy available, but welcome applications from candidates looking for either full or part time hours. P/T applicants are not required to apply with a job partner*
Full Time Salary: £20,000-22,000 + 12.5% pension contribution
Full Time, permanent: 37.5 hours/week (Monday to Friday 9.30am – 5.30pm)
OR
Part time Salary: circa £10,000 – £11,000 p.a. + 12.5% employer pension contribution
Part Time roles x2: each approx 18.75 hrs/wk worked as 2, 2.5 or 3 days per week to cover (Monday to Friday 9.30am – 5.30pm subject to negotiation)
The Henry Moore Foundation was established by one of the great sculptors of the twentieth century. Today it is the largest artist-endowed grant-giving foundation in Europe.
This is an excellent opportunity to work in a key public facing role in a leading arts organisation.
This post-holder delivers an informative, courteous service to visiting public, contractors, couriers and colleagues; and provides administrative support to the Operations Manager in managing our large country estate.
The Role:
The Receptionist/Assistant Administrator is the public face and central point of information for the organisation at Perry Green, welcoming, assisting and providing a courteous service to visitors and colleagues, whether in person, on the telephone or online.
Responsibilities include but not limited to:
- Providing a welcoming, professional and efficient reception service, greeting visitors politely, announcing their arrival to appropriate colleagues and co-ordinating refreshments;
- Ensuring that all visitors to the estate, including contractors, sign in and out; monitoring CCTV cameras; checking the identification of contractors/visitors requiring access through security gates before permitting their entry;
- Ensuring that all callers, in person or on the telephone, both external and internal, are handled swiftly and effectively;
- Coordinating estate servicing by booking contractors, and, if necessary, signing off work;
- Overseeing, instructing and monitoring the work of contract cleaners;
- Overseeing bookings for onsite accommodation, meeting rooms and vehicles;
- Maintaining and filing service records;
Person Specification:
We are looking for a calm, professional, well-organised individual with excellent communication skills, a confident telephone manager and a helpful ‘can do’ attitude.
Our ideal candidate will have at least one year’s experience in a reception or customer facing role and will be competent in using Microsoft Office/Teams as well as:
- Confident and diplomatic in face to face and telephone communications
- Enjoys working as part of a team, anticipating the team’s needs and offering support as required
- Helpful, proactive attitude to problem-solving
- Good literacy and numeracy skills
Staff Benefits:
- Enhanced benefits for maternity, paternity and adoption pay.
- Generous employer pension contribution of 12.5%.
- Time off for family emergencies (unpaid) and compassionate leave (paid) is awarded in the unfortunate event of the death of a direct family member.
- Company sick pay (includes SSP) on the completion of 6 months’ service.
- Free admission vouchers for family and friends, and 10% discount in the HMF book/gift shops.
- Plus, many more
If you are excited by this opportunity and, having read the job specification, you have the credentials to meet the requirements of the role, we would be delighted to receive an application from you.
Additionally: All part time applicants should state the days of the week that they are available to work.
Further information about the Henry Moore Foundation is available at our website.
CLOSING DATE FOR APPLICATIONS: 10am, Monday 6 February 2023.
INTERVIEWS: Monday 13 February 2023 in Perry Green on
Please note the company is not able to offer sponsorship or relocation assistance for this role so candidates must already possess the right to live and work in the UK to be considered.
Please visit the website to fill out an application – CVs are not accepted.
Candidates with the relevant experience, qualifications, and job titles of: Admin Assistant, Office Administrator, Administrator, Admin Assistant, Administration Clerk, Administrative Assistant, Receptionist, Secretary, Business Administrator, Secretary, Support Administrator, Business Support, Executive Assistant, Office Assistant, Personal Assistant, Customer Service Administrator, Receptionist, Company Receptionist may also be considered for this role.
