Job Title: Receptionist / Trainee HR Assistant
Location: Central London
Salary: £18,000 – £22,000 per annum (Depending on experience)
Job Type: Full Time, Permanent
The Company is a leading IT, Print and Telecoms Solutions company in the heart of the City of London. They are based at the centre of the business district, and they are surrounded by bars, restaurants, cafes, pop-ups and there’s even a bit of greenery nearby!
You can find their offices in the middle of multiple transportation hubs, such as Liverpool Street, Old Street, Moorgate and Shoreditch High Street stations.
They believe in creating an environment in which their people can thrive; they encourage everyone to maintain a healthy work/life balance, and they strongly believe in investing in their employee’s futures. They look for ambitious, driven and hardworking people to join their team.
What will you be doing?
Their Receptionist/Trainee HR Assistant ensures a smooth running of their office whilst having a development plan in place to develop and gain experience in HR, its processes and procedures. Day to day responsibilities include:
- Answering incoming calls, directing information emails to the correct department
- Greeting visitors
- Diary management for meeting rooms, proactively addressing schedule clashes and suggesting alternatives
- Provide general administrative support to HR Manager such as maintenance of HR systems, maintaining legal information, communicating changes
- Assist with Recruitment and Selection process (advertising vacancies, shortlisting candidates, arranging interviews and giving feedback)
- Communicate new starter and leaver information via monthly people updates
- Active involvement in HR Projects
- Dealing with internal and External Post, arranging couriers as required
- Taking ownership of the relationships with their facilities/ OM suppliers – continually monitor performance against agreed SLAs/ expected standards, proactively follow up with their account contacts if issues are identified and work to resolve
- Health & Safety – support the Service & Operations Director & HR Manager with Health & Safety at The Company
- Lead with Health & Safety testing e.g. PAT testing, arranging fire drills, emergency lights tests, and arranging annual fire extinguisher service
- Review and streamline current processes and procedures
- Running reports for their Customer Care Team
- Responsible for their annual Environmental Survey, ensuring they retain their gold standard with the support of the HR Manager
- Support with the creation of presentations reports as required
- Take ownership of any OM/ facilities problems, recommending suitable solutions
- Organise office events such as Charity/Healthy living/ fun at work
- Support directors with any admin tasks required
Experience Required:
This role is for someone who has a keen interest in office management and HR, someone who is positive and cheerful, full of ideas whilst also having polished and professional approach. Essential experience includes:
- Excellent communication skills, both written and verbal, and the ability to communicate with people at all levels
- Great organisational and administrative skills
- Outstanding customer-service in person and via telephone
- Health and Safety knowledge and understanding would be desirable
- Prioritising and time-management skills
- Ability to work in a fast-paced, high-volume environment
- Ability to maintain discretion and confidentiality at all times
- Previous office management experience
Please note that due to the nature of the role, no sponsorship or relocation packages will be available for this position so all candidates must currently be eligible to both live and work in the UK to be considered.
If this role sounds like a fit for you, please click the APPLY button to send your CV & Cover Letter for this role.
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