Purchase Ledger / Accounts Administrator / Finance Assistant

Job Title: Purchase Ledger – Accounts Administrator

Location: Harlow

Salary: £22,000 – £24,000 per annum

Position: Full Time, Permanent (42.5 hours per week)

The Company is looking a friendly addition to the team to ensure their purchase ledger is maintained and completed effectively and accurately and to provide effective support in connection with all matters relating to the company’s accounts.

Key Responsibilities:

• Complete Purchase Ledger actions:
  • Filter Supplier BACS payments
  • Print Supplier invoices
  • Update Supplier invoices to ledger both Stock and Non-Stock Items
  • Reconciliation of Supplier statements
  • Review of creditor list, highlight any problems to Accounts Team Leader
  • Present Creditor Report to Accounts TL – (Tidy – with all allocations complete)
  • TP and POD invoices
  • Input of reoccurring invoices
  • Filing of Purchase invoices
  • Supplier maintain payment list – during the week for suppliers who are chasing payments
  • Send through remittance advices to suppliers following weekly payments
• Assist with the cash management processes by:
  • Process kiosk cash deposits on rotation
  • Review Supplier DD payments
  • Process company credit card transactions and reconciliation
• Month End Procedure
  • Ensure only live Purchase Orders are still “On Order” – all other purchase orders are “Complete”. Chase up staff members responsible for the order and verify the status
  • Produce Monthly Report of Open Purchase Orders
  • Reconcile Stock Reconciliation ensuring that all stock booked in is updated to the AP Ledger. Chase Suppliers for invoices if not received, request POD if necessary
  • Reconcile Bulk Stock Purchase Orders – ensure all outstanding under lifts are collected prior to month end – the best way to administer this process is to carry it out weekly
  • Ensure purchase order approval system is maintained. Line Managers can sign up to £150 – over this requires a Directors Approval (ideally Director responsible for the department)
• Work with Finance Analyst to identify missing receipts and help resolve any issues. Finance Analyst will book in the stock
• Take ownership of PCN process – ensure Transport Team are aware and if Transport Manager is appealing the PCN, take ownership and follow up. Ensure all Drivers are deducted if required
• Dart Charge & Congestion Charging administration – ensuring all vehicles are set up on the system including new vehicles and any vehicles not required are removed
• Supplier Account Application completion. Process all applications from completing the forms to set up on Fuelsoft
• Provide assistance and guidance on accounts related matters to any member of the company requesting this information
• Provide cover to the company’s credit controller when on annual leave or away
• Provide support to the Accounts Team Leader in order to assist her in the effective performance at all times of her duties, including cover when she is on annual leave

The successful Candidate will have/ be:

• Demonstrate good relationships, both internally with all levels of staff and externally at all times
• Provide support for any member of the company, in particular the Accounts team
• Can-Do Attitude
• Calm, confident manner to handle potentially uncomfortable conversations
• Strong organisational skills
• Attention to detail – constructive thinking about the whole process. Identify the key & relevant information
• Determination and ownership of role
• Evaluate and question processes with a view to improve them
• Problem Solving

What’s on offer?

• A convenient work location next to Harlow train station
• 20 days holiday (plus 8 public holidays)
• Pension scheme
• Social events

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of: Accounts Assistant, Accounts Administrator, Accounts Clerk, ACCA, AAT, CIMA, Finance Clerk, Finance Administrator, Finance Assistant, Finance Admin, Accounts Officer, Accounts Team Assistant, Financial Assistant, Accounts Co-ordinator, Accounts Admin, Credit Controller, Purchase Ledger Clerk, Purchase Ledger Controller, Accounts Clerk, SAGE50, SAGE200, Accounts Payable Assistant, Purchase Ledger Administrator, Purchasing Administrator, Purchase Ledger Assistant, Assistant Accountant may be considered for this role.