Project Coordinator and Executive Assistant

Job Title: Project Coordinator and Executive Assistant

Salary: Competitive

Location: Tower Hill, London

Job Type: Full time, 40 hours per week, Permanent

Who we are:

Global University Systems (GUS) is an international network of higher education institutions, brought together by a shared passion for accessible, industry-relevant qualifications. At GUS, we’re focused on becoming one of the world’s most dynamic, inclusive and diverse education organisations! Our ambition is to engender a belief in learning for life and to stimulate growth through education. We foster in our students the spirit and the will to advance themselves and to thrive in their communities.

By joining GUS, you’ll be joining an industry leading global organisation that has a reach in over 150 different countries.!

The Role:

At GUS, we are seeking a Project Coordinator & Executive Assistant to join our Executive office and provide first-hand, Project Coordination expertise and administrative support to the Portfolio Managing Directors.

This is a diverse role where no two days will be the same; the ability to think on your feet using your own initiative in an environment that moves fast and changes often is key. The primary element of the role encompasses Project Coordination, hence requiring the post holder to work collaboratively with team members and other stakeholders to achieve deliverables in a timely and efficient manner.

The ideal candidate & insight into the role:

The ideal candidate will be comfortable in working with senior stakeholders across different geographic locations around the world and be able to effectively manage and direct business affairs on a day-to-day basis. A top-level summary of the role would include:

• Be detail-oriented and be a solution focused individual, keen on making an impact within private education
• Coordinate and oversee projects, ensuring timely completion and adherence to quality standards.
• Prepare and edit documents, as required.
• Adopt a structured approach to projects from initial stages to completion.
• Work closely with stakeholders, often in senior positions, and build strong professional relationships with all involved in order to gain influence and credibility.
• Under the guidance of the respective members of the Executive Team, monitor project progress, identify potential roadblocks, and implement solutions to keep projects on track.
• Coordinate with project stakeholders to define project scope, goals and deliverables in a timely manner.
• Analysing problems from a neutral perspective and steer discussions in the critical areas of the project.
• Collaborate with cross-functional teams to drive efficiency and effectiveness in project execution.
• Conduct research, gather data and contribute insights to inform strategic decisions.
• Maintaining confidential information with the highest level of professionalism and discretion
• Proactively identify areas for process improvement and implement innovative solutions.
• Have excellent ability in working with numerical data and translating this into meaningful information via reports, and dashboards.
• Managing complex calendar, appointments, and travel arrangements for executives

Why Join Us:

Globally, bounded by our shared values¬ – student, focus, communication, collaboration, respect, competence, entrepreneurship, and integrity – are more than aspiration. We display and expect these beliefs and behaviours from our colleagues equally. Some of the benefits on offer are:

What We Offer Our Colleagues:

• A Hybrid working model – we encourage flexible working to aid productivity and a healthy work-life balance.
• My Rewards Hub – handpicked discounts and deals from a wide and ever-growing list of providers
• Employee Assistance Program (EAP) – a dedicated 24/7 access platform
• Training & Development opportunities on offer
• A great Refer-A-Friend (RAF) scheme in operation.
• Socials via ‘GOSH’: We love to celebrate events, our successes, recognise our colleagues for their contribution.

Please note: Candidates must have the right to work in the UK. Only applicants shortlisted for interview will be contacted.

We acknowledge receipt of your resume for a position at GUS and sincerely appreciate your interest in our company. We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success.

GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Candidates with the relevant experience or job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, PA to Partner, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, Secretary may also be considered for this role.