Job Title: Personal Assistant / PA to Headteacher
Location: Moulsford-on-Thames
Salary: Dependent on experience & qualifications, commensurate with industry standards
Job Type: Full time / Permanent
Purpose:
Moulsford Prep School is seeking a personable, committed and efficient Personal Assistant to the Headmaster to support our thriving Prep School.
The Personal Assistant to the Head is a vital and important role within the School providing professional, outstanding and consistent support to the Head whilst ensuring complete confidentiality. The Head’s PA must demonstrate exemplary communication skills with parents, pupils, colleagues, senior schools and any visitors to the School. You must have first class organisational skills coupled with excellent customer service skills and meticulous attention to details.
Key Responsibilities:
- To provide outstanding and consistent support to the Head
- Ensure complete confidentiality, as necessary
- Diary Management for the Head
- Meet & greet all of the Head’s visitors and arrange tea/coffee/lunches as needed
- Arranging Staff Appraisals in liaison with the Deputy Head (Academic)
- Arrange Parent meetings with the Head
- Take and prepare Senior Management Team Minutes
- Confidential typing, such as Governors’ Minutes
- Prepare and send Pupil Reports for Senior Schools and school transfers
- Liaising with Senior schools on behalf of the Head and Deputy Head (Academic) when required
- Arranging and hosting Senior School and Scholarship Interviews
- Preparing and sending reports relating to interviews
- New Pupils’ Day organisation
- Pupil File Management including creation and archiving of files
- Produce and circulate a Weekly Calendar
- Update Inspection Data, such as form lists and Governors’ Profiles
- Administration of staff references
- Scan and e-mail Common Entrance papers
- Liaise with the sign writer to update the School Award Boards
Essential criteria:
- PA or secretarial experience
- Excellent communication skills and ability to speak confidently to pupils, parents and staff and build close working relationships with all members of the school community
- Excellent organisational and record keeping skills with meticulous attention to detail
- Ability to work independently, as well as being able to work in the wider school team.
- Excellent telephone manner.
- Able to maintain confidentiality.
- Up to date computer skills, although training will be provided on our systems.
- The desire and ability to promote the School
- Qualified to GCSE Grades C and above or equivalent to include English and Maths
Desirable criteria:
- Experience of working in a similar environment.
- Experience or understanding of delivering outstanding Customer Service.
- An understanding of and empathy with the independent school sector, together with a commitment to the School community and its purpose and future prosperity.
- Able to work outside normal hours as required, e.g. Open Events, parents evening, staff meetings etc.
Benefits:
- Beautiful location
- Staff Pension
- In-house Catering
- Free Gym membership
- Mental Wellbeing and First Aid Training
How to Apply:
If you’re interested in the role and would like to put yourself forward please hit APPLY
Candidates with the experience or relevant job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, Education Administration, Administrator, Customer Service Administrator, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, and Secretary may be considered.
