Payroll Officer

Job Title: Payroll officer

Location: London

Salary: £35,000 per annum

Job type: Permanent, Full time

Greensleeves Care have an exciting opportunity for a Payroll Officer to join the team at our Head Office in Cheapside. This role is a 35 hours per week on site position with occasional remote working.

The Role:

As our Payroll Officer, you will assist the Payroll and Benefits Manager with the day to day and monthly payroll operations for the Trust. You will act as the first point of contact between our payroll provider and Greensleeves Care to ensure all pay groups are processed each month. Monitoring the ‘payroll inbox’ you will respond to payroll queries in to ensure these are dealt with escalating where necessary. You will also assist with the reconciliation of pension contributions and payments with the Trust’s Finance department and the pension provider.

With our Homes you will provide accurate and timely advice, guidance, and assistance on payroll matters to include starters, leavers, and contract changes. Overall, you will ensure a proactive, seamless, and quality payroll service is delivered across all Care Homes and Head Office.

About you:

A self-motivated and methodical individual, you will have previous experience processing payroll and general administration in a busy work environment. You will be familiar with processing payroll for both hourly and salaried staff on a four weekly cycle and will be able to use payroll and HR computerised systems with ease.

You will be confident in providing payroll advice to managers and bookkeepers on pay related queries and statutory regulations (i.e., SSP, SMP, SPP). An advanced communicator, you will have excellent IT skills (in particular using Microsoft Excel) and will have an excellent attention to detail.

Candidates should ideally have a recognised payroll qualification e.g. CIPP Payroll Foundation or equivalent work-based experience.

The Candidate:

• Proven experience in payroll processing and administration in a busy environment.
• Experience of payroll for hourly paid and salaried staff on a four weekly pay cycle.
• Experience of working with the Finance department in reconciling monthly pension and other payroll related control accounts and providing any ad hoc information that may be required.
• Experience in Payroll and Human Resources computerised systems.
• Experience of providing payroll advice to Managers and Book Keepers/ Administration staff on pay related queries and statutory regulations and rules such as SSP, SMP, SPP.
• Experience of working independently and self motivating.

Key responsibilities:

• Coordinate with the payroll provider and act as the first point of contact between the provider and Greensleeves Care to ensure all pay groups are processed each month.
• Provide accurate and timely advice, guidance, and assistance to the Homes on payroll matters to include starters, leavers and contract changes
• Support the Homes on completion of payroll in the absence of the Bookkeeper and/ or Administrator.
• Assist with the training of new Bookkeeper and/ or Administrator, using Payroll and HR applications.
• Review all Pay Groups monthly using payroll exemption and control reports, prior to final payment submission.
• Monitor and respond to payroll queries in the ‘payroll inbox’ to ensure these are dealt with and refer any issues to the Payroll and Benefits Manager as necessary.
• Maintains records of regular third-party deductions from staff payments such as Cycle to Work Scheme, Hospital Plan, Court orders.
• Assist with the review of internal payroll audits across Homes to ensure compliance with Payroll and HR policies and procedures and discuss results with Payroll and Benefits Manager.
• Collate payroll information in preparation of the Greensleeves Care internal and external audit requirements, as directed by the Payroll and Benefits Manager and Head of Finance.
• Produce ad hoc payroll reports for the Payroll and Benefits Manager and Senior Management team as required.

Company benefits

• We are one of the most respected care charities in the UK. With 25 care homes and growing, we have more than 20 years’ experience of in delivering exceptional care and we are excited about the next 20 years. Benefits packages include 33 days annual leave (inclusive of public holidays), a competitive salary, pension scheme, employee assistance programme, and much more.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of; AAT Qualified, Finance Clerk, Finance Administrator, Payroll, Payroll Adviser, Payroll Administrator, Payroll Assistant, Payroll Specialist, HR, Human Resources, Accounts Assistant, Accounts Administrator, Finance Assistant, Finance Admin, Financial Assistant, Accounts Admin, Finance Admin, Bookkeeping, Credit Controller, Purchase Ledger Administrator, Purchase Ledger Assistant, Assistant Accountant may also be considered for this role.