Payroll & Finance Manager

Job Title: Payroll & Finance Manager

Location: Corpach, Fort William

Salary: Negotiable, depending on experience

Job type: Full- time, permanent. Core hours of work 8am – 5pm, Monday to Friday. Flexibility required to suit the needs of the business.

Ferguson Transport & Shipping is a family-owned and operated business. With over 60 years of experience in the haulage and marine industry, we provide proactive logistic solutions for our customers throughout the Highlands & Islands, and mainland UK, within multiple sectors including:

• Road Haulage
• Marine Services
• Rail Logistics
• Storage & Warehousing
• Cranage
• Waste Management
• Servicing/Maintenance
• Port Services
• Kishorn Port & Dry Dock

Today we are proudly one of the largest independent transport and distribution companies in the Highlands and Islands of Scotland. We owe our remarkable growth and enviable reputation to our continued investment in innovative transport solutions, our commitment to delivering outstanding customer service and the enduring support of the local business community.

We’re passionate about what we do, and our goal is always to provide a quality service that exceeds customer expectations and deliver flexible transport solutions that make a positive difference to our client’s businesses we serve.

About the role:

The Payroll & Finance Manager will manage and oversee all payroll processing along with purchase and sales ledgers across the business. Ensuring that all payments are processed correctly and on time with accurate records being kept.

About you:

Key Skills, Experience, Attributes & Competencies:

• Previous experience of managing a team
• Strong background in payroll, sales & purchase ledger
• Confident, professional manner.
• Strong organisational skills with excellent written and verbal communication skills
• The ability to think ahead and regularly cope with new/unexpected circumstances and tight deadlines.
• Ability to multi-task and prioritise your workload.
• Ability to ensure confidentiality is adhered to at all times.

Main Responsibilities (list not exhaustive):

Payroll:

• Provide one count of all timesheets and clock cards, entering the details onto a weekly spreadsheet
• Look at ways that we can lighten the workload of payroll in exporting the information directly to Sage from spreadsheet directly to sage
• Ensuring information relating to absences and holidays are entered into Sage and the relevant reports are processed
• Ensure pension and HMRC data are processed accurately
• Update Sage with new employee details and ensure any necessary amendments are processed
• Print and email appropriate pension information to employees
• Process any wage deductions weekly
• Monitoring wage rates, including apprentices and their appraisal dates
• Producing information on employee overtime
• Ensure that holiday diaries are created and updated and work with managers to make sure their teams all take their holidays during the working year.
• Keep accurate records for calculating aggregated holiday pay
• Analysis and reporting on driver’s hours and amended breaks. Email weekly to Managers if adjustments have been made
• Producing PAYE reports and payments as and when required

Financial:

• Ensure that all company records are maintained to highest level to ensure compliance with legislative or company requirements
• Ensure that all financial transactions are properly recorded, filed and reported
• Ensure customer spreadsheets are updated monthly
• Oversee the Purchase & Sales Ledger teams, making sure the accounts are tidied up at month end ie payments marked off, any invoices that are on hold or small balances
• Contract review for customers for increases
• Handle any queries that arise during the week from your team
• Daily / weekly bank and petty cash reconciliation
• Self-billing and sub-contractor invoicing
• Making BACS/Fast payments as and when required
• Credit checks carried out for potential new customers
• Ensuring that vehicle costings are being kept up to date
• Ensure that filing systems are up to date and that archive and disposal of records is carried out correctly
• Training and management of Mandata & new fuel system into the office
• Produce monthly reports and updates for Directors
• Risk disc report audited monthly and movements reported to Directors
• Any other tasks as assigned by Directors

Benefits:

• Competitive rates of pay + overtime rates for weekend working
• Flexible holidays – 28 days paid leave per annum (pro-rata), enhanced with service.
• Aggregated holiday pay.
• Loyalty payment scheme.
• Employer Contributory Pension Scheme.
• Occupational health surveillance.
• Group life assurance.
• Employee assistance programme.
• Training & support from day one and throughout your career with the Company.
• Relocation support and accommodation available for the right applicants.

Please click on the APPLY button to send your CV for this role.

Candidates with the relevant experience or job titles of: Head of Finance, Finance Manager, Payroll Manager, Finance Associate, Senior Finance Associate, may also be considered for this role.