Payroll and Accounts Administrator

Job Title: Payroll and Accounts Administrator

Location: Dartford

Salary: £25,000 to £30,000 per annum (Pro rata if part time)

Job Type: Permanent, Full time (Part Time available)

Hours: 9 am – 5 pm, Monday to Friday or over 4 days a week

The company is a successful privately owned independent lift company providing maintenance and modernisation solutions to a variety of customers. They are currently looking for a Payroll and Accounts Administrator to be based at their Dartford office.

The Role:

Reporting to the Chief Financial Officer and as part of the Accounts Team this role is mainly responsible for processing the Company’s weekly and monthly payroll in a timely and accurate manner. In addition, there will be accounts administration tasks to support the accounts office function for the Business.

Main Responsibilities:

Payroll

• Prepare and process weekly payroll and expenses claims for approximately 80 employees from timesheets
• Prepare and process monthly payroll and expenses for approximately 80 employees from timesheets and salaried staff
• Process weekly and monthly payroll journals into Sage 50
• Ensure all employee personal information and bank information is updated in payroll system
• Monitor, check and input all variable contractual terms’ data into Sage Payroll Professional
• Update the system with any starters and leavers from the business
• Work alongside HR to receive and enter approved leave and all absences on the system
• Submit RTI weekly and monthly payroll totals on HMRC website
• Ensure that the Company meets its statutory obligations which includes, but is not exclusive to P45, P60 and Year End Returns
• Maintain Workplace Pension records and deductions to meet the current pensions legislation requirements

Accounts Administration

• Complete regular bank reconciliations
• Process supplier and subcontractor payments from Sage 50 to the online banking system
• Resolve supplier and subcontractor related queries
• Carry out Supplier statement reconciliations
• Complete and process CIS monthly returns
• Taking telephone calls and liaising with suppliers and subcontractors
• General ad hoc accounts duties and providing support during periods of absence and annual leave
• Display a smart, professional work place image in person and over the telephone
• Maintain accuracy of administrative responsibilities despite breaks in the workflow to handle interruptions
• Undertake other work at the discretion of the directors and perform other tasks necessary to achieve overall objectives of the company
• Maintain accurate accounting control records and historical correspondence relevant to payroll and other account functions
• Initiate constructive ways of working to continually improve the operations of the Accounts Department.
• Adhere to ISO 900; OHSAS18001 and ISO 14001 management system

Requirements:

• Extensive experience in payroll and using Sage Payroll Professional
• Pay attention to detail and have a familiarity with benefits and other wage deductions
• Have a basic understanding of Tax and HMRC regulations
• Competent with Spreadsheets
• Working knowledge of Sage 50 Accounts
• A dependable individual with an honest character who observes the importance of maintaining confidentiality of employees’ pay records

Benefits:

• Can offer Part Time Mon – Fri with flexible hours between 25 to 30 hours a week or over a minimum of 4 days
• Pro-rata annual leave based on 25 days as the Full Time Equivalent
• Company Auto Enrolment Pension

Please be aware; due to the immediate start of this role, the company will not be providing any relocation packages or sponsorship for this role. Therefore you must be eligible to live and work in the UK.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with experience of; Finance Assistant, Accounts Assistant, SAGE50, Accounts Assistant, Financial Assistant, Finance Administrator, Assistant Accountant, Payroll Officer, Payroll Administrator, Accounts Clerk, Payroll, Finance Clerk, Payroll Assistant, Payroll Admin, Payroll Coordinator will also be considered for this role.