Job Title: Payment Processing Assistant
Location: Hybrid working, office in Strand, London 2 days per week
Salary: Up to £25,000 depending on experience
Job Type: Full Time, Permanent
Punter Southall has been developing new ways to transform people’s financial future, since 1988.
We help our clients to discover and seize the right opportunities. By listening to them and understanding their needs, we change and adapt our portfolio of companies and services to help deliver their goals.
About the role:
Supporting the Payment Processing Supervisor, the assistant will be required to assist with the logging of invoices, payment processing and authorisation.
The role will involve interaction with both suppliers and members of PS group staff. The department must ensure that all invoices are logged, approved and paid in a timely basis.
Key responsibilities & accountabilities
- Logging and coding invoices daily onto our accounting software.
- Monitoring the accounts payable email inbox
- Logging and chasing for authorisation of credit card statements.
- Contacting suppliers to update BACS details.
- Maintaining a good standard of filing daily.
- Assisting the Payment Processing Supervisor to maintain clean accounts payable ledgers, including matching payments and dealing with supplier and internal queries.
- Dealing with difficult supplier requests concerning payment e.g. late payment, missing invoices, incorrect payments etc.
- Set up new suppliers onto accounting system
- Run weekly critical supplier monitoring report making sure critical supplier invoices are authorised in a timely manner.
- Entering payments onto our online banking software
- Assisting credit control – sending client statements and covering finance assistant role when necessary
- Creating regular supplier payment BACS runs
General ad hoc duties to assist the Payment Processing Supervisor. Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities.
About you
Knowledge & experience
- This role would be likely to appeal to someone with some finance experience gained within a similar role, but not exclusive as all applications will be considered against the key criteria outlined within the specification.
- Previous experience of using computerised accounts package preferred but not essential.
- Experience of working in a customer focused environment would be helpful.
- Familiarity with office procedures and etiquette desired.
- Experienced with Microsoft Office products including Excel, Word and Outlook.
Training, education & qualification
- Educated to A level standard or equivalent and a minimum of C grade (6) in GSCE Mathematics and English.
Skills, abilities & personal qualities
- Numerical accuracy essential, with the ability to transpose data accurately.
- Highly organised, systematic approach with the ability to plan and prioritise workloads.
- Customer focus approach to their work – aware of the need of quality, accuracy and attention to detail in their delivery.
- Well developed communication skills both orally and in writing, including a courteous telephone manner when dealing with people both internal and external to the Company.
- Able to work on own initiative. Able to listen and follow instructions, procedures and assimilate information quickly in a consistent and accurate manner. Seeks advise where appropriate and applies common sense.
- Displays attention to detail and the ability to transpose data accurately.
- Professional, flexible and pro-active manner. Able to work as part of a team with enthusiasm.
The role will be based in our London office 3 days a week and 2 days home working.
If you are interested in this role, and would like to know more – you can access our careers website with the full job description by clicking apply.
We look forward to hearing from you!
Candidates with experience of: Finance Assistant, Finance Officer, Payroll Officer, Finance Clerk, Accounts Assistant, Accounts Officer, Accounts Payable Assistant, Accounts Clerk also be considered for this role.
