Job Title: PA to the Principal and MANCEP Project Manager
Location: Hulme, Manchester
Salary: SFCA Support Staff pay spine points 28-30 depending on experience (actual £39,279 to £41,281 per annum)
Job Type: Permanent, Full time
Loreto is a Catholic college under the trusteeship of IBVM. Its ethos and mission are based on the charisms of its founder Mary Ward.
The college is seeking to appoint an enthusiastic and dedicated PA to the Principal and MANCEP Project Manager to provide a high-quality administrative service to support the Principal and wider college team, ensuring efficient and appropriate communications and displaying the values of the college in their day-to-day role. The Role of the MANCEP project Manager will be key to the success of the Catholic Education delivery within Manchester.
Main Duties and Responsibilities
- Provision of all administrative functions including: answering and distribution of telephone calls, assisting and producing, where applicable, mail merge letters, PowerPoint presentations, inputting data and spreadsheet tasks.
- To manage the electronic diary and schedule of appointments for the appropriate senior managers
- To deal with communications for the Principal, including correspondence and telephone calls so that the relevant messages and documents are handled properly and efficiently.
- To liaise with external institutions ensuring that communications are accurate and reflect the efficient operation of the College.
- To attend and minute meetings as appropriate.
- To ensure documentation for agreed regular meetings is collated and distributed as appropriate.
- To maintain efficient, comprehensive filing systems so that documents can be easily retrieved.
- To provide administrative support to the college office when appropriate
- To review and maintain administrative procedures to ensure compliance with college procedures and adherence to data protection legislation.
- Arrange conference bookings, travel arrangements, course and accommodation for the Principal and Senior Management Team as required.
- To promote equal opportunities for students and staff.
- Provide administrative support for the half termly Heads’ and Principals’ meetings including liaison with group chair regarding agenda and notes production, Loreto College, booking external speakers etc.
- Provide administrative support for the full range of MANCEP subject, good practice groups and other meetings including liaison with relevant chair regarding agenda and notes production.
- Formulate MANCEP Day for each subject including booking speakers; agree timings and venues, dealing with matters concerning presenters and other issues which may arise.
- Provide support and information needed to school/college coordinators and subject staff to ensure smooth running of MANCEP day.
- Manage the budget for MANCEP day and liaise with Xaverian College regarding the monitoring of the budget
- Develop and maintain relationships with a range of local partnerships who deliver training for MANCEP day e.g. STEM, local universities, local and national charities and training providers.
- Produce MANCEP calendar for approval by Heads and Principals’ group.
- Organise Heads and Principals’ annual conference including booking venue and all arrangements, book speaker(s) in liaison with group chair.
- Oversee arrangements for the annual MANCEP Mass.
- Produce an evaluative report of MANCEP day.
Staffing
- To take part in staff development as appropriate.
Quality Assurance
- To ensure the effective operation of quality assurance systems.
- To contribute to the process of the setting of targets within the department and to work towards their achievement.
Marketing and Liaison
- To contribute to the College liaison and marketing activities.
- To link with external agencies as appropriate.
About you:
Experience:
- Experience in an administrative role
- Experience of working in a busy office and minute taking
- Administrative experience in an educational environment (Desirable)
Skills and Knowledge:
- Proficiency in working with standard office applications such as MS Word, Excel, PowerPoint and Outlook
- Excellent organisational and administrative skills and the ability to complete tasks independently within agreed timescales
- The ability to operate a computerised administrative system / database and produce reports from this database
- Ability to prioritise, multitask and manage own workload
- Excellent telephone manner
- The ability to maintain quality and organisational procedures
- High level of literacy/communication skills
- Evidence of commitment to Continuous Professional Development
Qualifications:
- Educated to degree level or equivalent, or substantial relevant experience that demonstrates a high order of literacy, numeracy and analytical skills
- A relevant administrative/PA qualification or evidence of formal training (Desirable)
To apply for the role, please click the APPLY button and check your emails for further instructions.
Candidates with the relevant experience or job titles of: PA, Personal Assistant, EA to Associate, PA to Associate, EA to Partner, Education Administration, Administrator, Customer Service Administrator, Office Assistant, Business Administrator, Executive Assistant, Business Assistant, and Secretary may also be considered for this role.
