Job Title: Operations Support Administrator (Fleet Management)
Location: St Ives, Cambridgeshire
Salary: Competitive dependant on experience
Job Type: Full Time, Permanent
The company provides temporary event services, designing and delivering complete environments for the most prestigious sporting, commercial and cultural occasions in the global calendar.
With over 250 years of experience, they have worked in partnership with iconic events including the US Open Championship, Formula E, The Jockey Club, Korea’s Presidents Cup, the London 2012 and Rio 2016 Olympics and Her Majesty The Queen’s 90th birthday celebrations, to name just a few.
They are looking for an experienced Administrator to join their team.
Purpose of the Job:
Total administrative responsibility for the UK vehicle fleet and support to the Company procurement activities.
In this role you will report to the Finance Director and will interact with Arena employees across all divisions and levels. In this key position you will provide essential support to our site crews and operations team and play an important role in delivering fantastic events for our clients.
Role Overview:
- Provide total administrative responsibility for the UK vehicle fleet and ensure full compliance to the UK Vehicle policy
- Monitor and identify ways of enhancing services, processes and systems
- Ensure that all fleet vehicle records are correct and that all vehicle changes, penalties etc. are notified to the appropriate internal (HR, Payroll) and external bodies (issuing authority)
- Instigate the accident/incident report to the company insurer and follow up with Root Cause Analysis and Key learnings
- Manage and process all fleet vehicle Purchase Orders (PO): new & replacement vehicles, minor & major repairs and vehicle husbandry
- Booking vehicle for servicing and maintenance
- Track fuel consumption, driver penalties and all other driver / fleet related KPIs and provide periodic updates to the UK Division
- Provide assistance to the Planning Team with regards to the daily running of Plant Machinery on site. Raise purchase orders and process invoices and associated queries to ensure payments made on time
- Liaise with third party contractors as required
The Candidate:
- Strong experience in a busy administrative role
- Preferably some experience in fleet management
- Ability to prioritise and manage a high volume of daily work, under pressure, to meet tight deadlines
- Calm and professional manner in any circumstances, even when dealing with difficult situations
- Drive to maintain and improve high standard of service
- Experience of planning and pre-empting problems
- Confident user of Microsoft Office – Excel and Word in particular
- Experience of using a purchasing system for raising Purchase Orders (Navision preferred)
- Excellent oral and written communication
- Good self-organisation, motivation and time management essential
- Able to work under own initiative and as part of a team, providing additional assistance to colleagues when resources are stretched
- Friendly approachable personality, able to communicate effectively at all levels
Join their team to get involved in some most prestigious national and global events in sports and show business.
To apply for this role please select the APPLY button to send your CV & Cover Letter.
Candidates with the relevant experience or job titles of: Transport Administrator, Logistics Administrator, Warehouse Administrator, Transport Operations Administrator, Logistics Supervisor, Logistics Assistant, Operations Supervisor, Operations Team Leader, Operations Coordinator, Fleet Administrator, Fleet Controller, Fleet Coordinator may also considered for this role.
