Job Title: Office Manager/Accounts Assistant
Location: Basingstoke
Salary: £28,000
Job type: Full-time (8:00am to 5:00pm)
We are Prism eLogistics (UK) Ltd, based in Basingstoke Hampshire. For our clients we provide storage, fulfilment, pick & pack, ecommerce, secondary contract packing and distribution services.
We are part of the Spearpoint Security Group a Singapore based investment group, who are providing major investment for us to expand in the world of ecommerce.
We operate a total open, transparent, and seamless warehousing and production operation and we strive to stay committed, flexible and accurate.
The Role:
We are seeking an experienced, motivated Office Manager/Account Assistant to report direct to the Managing Director as the next stage of our growth
Your Responsibilities:
You need to have excellent communication skills to liaise with clients, suppliers and the internal client services team and operational staff to ensure that all parties are fully aware of the status of their account.
With excellent Excel and IT skills, along with the ability to work on your own initiative, you will be a key player in ensuring that the office/accounts department flows smoothly, ensuring that optimum levels are maintained at all times. You will be required to maintain a clear and well documented filing system and record keeping process.
Passionate for delivering only the best fit-for-purpose, solutions
- Driven and motivated
- Commercially focused
- Highly organised
- Thinks strategically
- Results driven
- Resourceful and acts on own initiative
- Can present with confidence
- Loves being in a team
The right candidate must have:
- Experience of Xero Accounting Software
- Accurate data entry of all invoices and sales receipts
- Ambition, energy, drive and a motivation to succeed
- Minimum 3 years’ experience
- Strong understanding of, and ability to manage, budgets and timings
- Daily posting and reconciling of supplier invoices and customer invoicing
- Credit Control
- Timesheets, keeping records of sickness and holidays
- Dealing with the submitting quarterly online VAT returns
- Bank Reconciliations
- Processing Journals, Accruals and Prepayments
- Using both Excel and in-house IT Systems
- Working knowledge of depreciation and accruing would be beneficial
- Problem-solving and time management skills
- Strong verbal and written communication skills
- Highly organised and attention to detail
- Updating Staff Handbook and ISO Compliance
- A natural way with people and instinct for knowing how to exceed expectations
- Experience working within an operational environment along with other duties as required
Basic Qualifications:
- Educated to high standard in Maths & English
- You will be dedicated, taking personal responsibility for, meeting and exceeding goals
- Demonstrate both analytical and problem-solving skills
- Always focused on providing our clients with an exceptional service
- Maintain a ‘can do will do’ and a ‘client first’ culture
- An excellent verbal and written communicator, you can handle multiple, occasionally conflicting tasks in a fast-paced environment
- Willing to train and learn new skills
- A strong people person, able to earn trust
- Able to handle both long and short-term multiple tasks, demonstrate a can-do approach whilst working in a fast paced, occasionally confusing environment
- You demonstrate keen attention to detail, initiative, and proactivity, and always insist on the highest standards
- Comfortable challenging the norm, you are always looking for ways to continuously improve and optimise processes
- No task is too small – you roll up your sleeves to get on with the job in hand
Preferred Qualifications:
- Previous experience within an accounts department working with xero, preferably within a storage, fulfilment and distribution services environment, would be beneficial to your application, but not necessary
- A solid understanding of Microsoft Office and its application
- Able to work within KPIs and metrics, being able to analyse large data sets to understand trends and look for improved efficiencies
- 40 hours per week
Please note the company is not able to offer sponsorship or relocation assistance for this role so candidates must already possess the right to live and work in the UK to be considered.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Accounts Administrator, Learning and Development Administrator will also be considered for this role.
