Job Title: Junior Office Coordinator
Location: Oxford
Salary: £21,000 (6-month probationary period)
Job Type: Full Time, Permanent
Closing Date: Friday 28th February 2020
The Company is an ambitious company with around 70 employees spread between Oxford, Austin (Texas) and Shanghai (China). It publishes market leading magazines, databases, and reports on the international water industry. Additionally, it runs a series of successful events. It has a unique corporate culture which can be summed up as follows:
- They are global: Their market is totally international, and they need to reflect that. they travel a lot and around 40% of their staff don’t come from the UK
- They work for each other: They do work hard, but not out of fear or greed. It is because they care for each other and it lightens the load of everyone if they all pull together
- They balance the commercial with the idealistic: They are passionately committed to addressing the world’s water challenges, but they can only do what they do because they are a profitable business
An exciting opportunity has arisen to join them as a full-time Junior Office Coordinator, based at their Oxford office. They are an independent publisher and event organiser that specialises in high-level business intelligence on the global water sector.
The Role:
They are looking for someone bright and enthusiastic to provide administrative and logistics support to teams across their company.
If you enjoy working on a diverse range of tasks and would like to gain experience in the administration and operation of different departments within a business, then this is the role for you.
For the right candidate, they can offer the first step in a career in a friendly office environment, and the opportunity to develop your role and skillset with them.
Key Responsibilities:
The Junior Office Coordinator will report to their Sales Administration Manager, and due to the nature of this role will support a range of departments including sales, marketing, customer services, human resources, and events.
Typical work activities will include:
- Sales administration support. Assisting the Sales Administration Manager in ensuring the smooth running of sales operations. Activities will include the fulfilment of advertising contracts, lead distribution activities and supporting sales department managers. The scope of this component of the role has the potential to expand according to business needs and the strengths of the candidate
- Coordination of media partnerships. First point of contact for partner organisations which includes the tracking, renewal and fulfilment of partner agreements. This involves the shipping of materials and the coordination of materials and adverts across their websites and print publications
- Providing logistics support for their events. They produce six annual B2B conferences that take place throughout the year, which are renowned in the water industry for providing market-leading insight. They have a fantastic and dedicated team of people from across the company that make these events happen. In the run-up to each conference, you will support the team by helping to organise, produce and ship materials, coordinate travel arrangements, and step in where needed to ensure they produce smooth-running, professional events. To excel, you will need to enjoy coordination and working with others, and build bridges between teams through good communication
- Assisting with HR administrative duties. Global Water Intelligence is a growing business, and they understand that their people are the key to their success. To help their business continue to thrive, you will support their HR & Office Manager with day-to-day administrative tasks, such as the recruitment process, maintaining their employee handbook, keeping financial records and scheduling employee performance reviews
Key Requirements:
- GCSE Grade A-C/Level 4+ in Maths and English (or equivalent)
- Excellent organisation skills and a keen eye for detail
- Good written and verbal communication skills
- Ability to work well in a team and adapt to different challenges
- Experience with Microsoft Office 365 would be desirable
Please click on the APPLY button to send your CV and Cover Letter explaining in fewer than 200 words why you are applying for the job and what you think you can contribute to The Company that would make a real difference for this role.
Candidates with previous experience and job titles of; Administrator, Admin, Sales Support, Support, Customer Services Executive, Assistant, Customer Services, Administrative Assistant, Customer Support, General Assistant, Customer Services Administrator, Customer Services Support, Customer Service Advisor, Customer Assistant, Customer Service Consultant, Customer Service Administrator, Business Support, Office Administrator, Office Admin, Office Assistant, Customer Service Representative, Client Service, Office Associate, Office Support, General Admin, Team Administrator, Team Admin will be considered for this role.
