Job Title: Office Coordinator
Location: Sutton
Salary: £30k – £40k per annum DOE
Job Type: Permanent, Full Time
The Company:
Bradley Building Services is a well-established, family-run construction company serving residential and commercial clients throughout the South London and Surrey area. Over the years we have built up an excellent reputation for high quality craftsmanship and great customer service.
The Position:
The primary role of the Office Coordinator is to be the support function for the Bradley Building Services office team. The Office Coordinator will play a vital part in the day to day activities to ensure the operation is running smoothly and the systems in place are organised and up to date. This will be a busy and varied role spanning across many different areas of the business.
Requirements
- Uploading site survey notes to Project Management Software
- Liasing with QS for project costings, processing bill of quantities into Proposal PDF’s and sending to prospective clients.
- Looking after sales inbox, responding and filing the various emails.
- Following up on proposals.
- Editing & sending contracts via Docusign.
- Sending Bid Packages to sub contactors to request quotes.
- Following up on above Bid Packages.
- Adding jobs to Project Management Software.
- Uploading Scope of Works to Project Management Software.
- Entering build programmes to Project Management Software.
- Creating Payment Schedules using Project Management Software.
- Looking after sales inbox responding and filing the various emails.
- Checking Project Management Software in the morning to ensure all workers are in the correct locations
- Setting up new users on Project Management Software and sending introductory emails, collating all information from new starters
- Receiving orders over phone and adding them to Project Management Software for pricing.
- Making sure all documents are in project files and keeping database organised
- Ensuring project managers are taking regular pictures of project progress and updating clients Owner Sites.
- Ordering and maintaining stationary levels
- Receiving works orders and arranging property maintenance jobs on GM’s day off or busy periods
- General support for the Directors and office team
- Other adhoc duties as required
- Lock up stock levels
Skills and Experience
- Previous experience as an Office Coordinator/Administrator or something similar
- Proficient in the use of Word and Excel
- Highly organised with attention to detail
- A multi tasker
- The ability to prioritise and organise a busy workload
- A team player
- Excellent verbal and written communication skills
- Experience within the construction industry
Candidates with experience or relevant job titles of; Personal Assistant, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Accounts Administrator, Learning and Development Administrator will all be considered.
