Job Title: Office Coordinator
Location: Solihull Office, Hybrid
Salary: £17,500/yr
Job Type: Part-time, Associate, this is an Office based role, 5 days a week. Monday to Friday 9.30am-3pm (Hours can be flexible to suit)
sales-i are an award-winning tech business, developing sales performance software that is utilised by some of the biggest manufacturing and wholesaling brands out there! With offices across the globe, we pride ourselves on our vibrant and relaxed atmosphere, that is driven by our employees!
Our Office Coordinator hybrid role is very hands-on, covering a range of responsibilities which ensure the smooth running of a busy office environment and the back-office services that underpin the business in the UK. These responsibilities cover Facilities, admin, HR, and Finance.
The Role:
Are you an experienced Office Coordinator, with knowledge of basic HR and finance processes? If so, this Office Coordinator position offers you the perfect opportunity to utilise all your skills.
Key Responsibilities of the Office Coordinator:
Facilities
- Office administration, including, arranging travel, ordering office suppliers, lunches, replenishing stock (fruit, milk etc)
- Meeting and greeting clients and help with onboarding new starters
- Management of all onsite and offsite company events
- Management of office vendor relationships
- Maintaining H&S records and manage training requirements
- Assist with the weekly and annual H&S audit
- Arranging repairs or maintenance to the office
HR
- Health benefits plan administration
- Track annual leave, sick, leave of absence process and communication
- Assist with recruitment, new starter documentation (RTW, references, etc), leavers and changes process and paperwork for all employees.
- Operate as the relationship manager with third parties to maintain/update HRM system
- Support Manager’s in completion of performance development process and new hire induction plan
- Facilitate benefit plans annually, working closely with Head of HR & Talent
- Basic HR support
Finance
- Responsible for reconciling and matching receipts to credit card statements. (Training will be given)
- Responsible for chasing customers on late payment of invoices
- Ad Hoc finance tasks
Skills & Experience Required:
- 3 – 5 years demonstrable experience of administration and facilities co-ordination
- Attention to detail
- Problem solving approach
- Build partnerships with people and teams within the Company
- Proficient with IT systems and good knowledge of Microsoft suite
- Ability to plan, prioritise and manage multiple tasks effectively within required timescales
- A self-starter with a can-do will-do attitude
- Able to keep highest levels of confidentiality
- A warm, authentic, and fair personality is a must
- Excellent collaboration, influencing, and organisational skills required
Benefits:
- Parking
- 25 days annual leave
- Pension
- health plan etc
Why Sales-i
sales-i is a sector defining software company on a mission to create the very best products to support businesses and we are looking for talented individuals to join our journey of innovation and growth.
Whatever your role you’ll have the opportunity to work with an award winning and highly passionate team, develop personally and make a positive difference to our customers. We have plenty of household name clients around the globe and amazing, employee focused offices.
Please note:
Please click the APPLY button and to submit your CV & Portfolio.
Candidates with experience or relevant job titles of; Personal Assistant, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Accounts Administrator, Learning and Development Administrator will all be considered.
