Office Administrator – Accounts / Payroll / HR

Job Title: Accounts Office Administrator (Payroll & HR)

Location: Huddersfield

Salary: £21,000 – £23,000 per annum, 35 hours per week. Mon – Fri 9.00am – 5.00pm, 1 hour for lunch

Job Type: Full Time – Permanent

Donaldson’s Vets Ltd are an independently owned veterinary group based in Huddersfield with seven practices including our own hospital.

We care passionately about looking after animals and pride ourselves on providing ‘Total Care’ for pets. We combine truly cutting-edge training, facilities, equipment and premises with good old fashioned personal care.

The Role/Candidate:

Due to our continued growth, Donaldson’s is currently recruiting for an administrator to assist the accounts, payroll & HR functions. We need a like-minded individual to join our dedicated, professional and expanding team.

This is a great opportunity for someone who enjoys varied work, there is a need for flexibility and a ‘hands on’ approach, ready to assist in all aspects of administration. You will need to have experience in payroll preparation to support our payroll administrator. Knowledge, understanding and practical experience of time and attendance systems is required as you will be taking the lead in absence management. Excellent organisational and communication skills are paramount as you will be liaising with both management and staff throughout our branches.

If you have proven experience in a similar role, drive, enthusiasm and with an ambition to be a part of a forward-thinking company this is the job for you.

Additional benefits include Pension, Company Sick Pay Scheme, Company Discount Scheme.

The salary available for this role will depend entirely on the individuals experience and skills.

Main duties will include

• Assist the Accounts team with general duties when required
• Assist and support the payroll administrator in all aspects of payroll preparation such as collating weekly timesheets from each branch, checking for authorisation. Input and prepare monthly payroll excel spreadsheet.
• Collate & prepare info in relation to overtime, bonuses, allowances & general expenses.
• Liaise with outsourced payroll company when necessary.
• Liaising with Directors, HR, Departmental Line Managers and staff about any payroll

queries and issues regarding payroll with confidentiality at all times.

• Support the HR Manager and create, control and maintain personnel files to ensure that information is correct and updated
• New starter preparation including ID checks
• Absence & Holiday Leave – Monitoring our internal attendance and time system setting up accrued holiday allowances for new starters and leavers.
• Control and monitor Return To Work Interviews, updating sickness record in accordance with our Enhanced Company Sick Scheme
• Issue annual DSE, Health & Safety and DVLA Checks for all relevant employees, ensuring files are all up-to date and filed in accordance to GDPR.
• General HR Administration

Job Specific

• Proven experience in a similar role.
• Payroll preparation experience essential
• Knowledge & Understanding of payroll processing systems an advantage.
• Time & Attendance systems experience essential, (our systems are Timetastic & Teamseer, if you have used these that would be an advantage)
• Experience in HR Administration desirable
• Knowledge of Merlin software system(Veterinary specific) not essential but beneficial

• Proficient at Excel spreadsheets & Word is essential
• Experience of using Google docs would be an advantage

Core Skills

• Attention to detail and good communication skills are essential to this role.
• Excellent organisational & problem-solving skills.
• Ability to adapt and react to changes

Personal Qualities

• The company operates within a dynamic and fast paced environment; to thrive in this role you will need to be friendly, approachable, flexible, highly organised and have excellent communication skills.
• You will be someone that is committed to learning new skills.
• A ‘can do’ attitude with strong personal accountability and a team working ethic for timely completion of tasks.

When applying you should provide a covering letter detailing your salary expectations and availability to commence work.

All candidates must be currently eligible to both live and work in the United Kingdom.

Candidates with the experience or relevant job titles of; Accounts Administrator, Office Administrator, Payroll Processing, Payroll Administrator, HR Administrator may also be considered for this role.