Job Title: Legal Secretary
Location: Birmingham
Salary: Competitive
Job type: Full Time – 37 hours per week.
Forrester’s IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history we are a young firm with a fresh approach to our clients’ requirements and employee career progression. We are rated as one of the leading intellectual property firms in the UK.
Overseas candidates will NOT be considered for this role. We are not sponsoring Visa’s at this time, so please refrain from applying unless eligible to work in the UK
The role:
We are currently looking to recruit a Legal Administrator / Legal Secretary to join a friendly team in our Birmingham office. This is a full-time, permanent role.
The purpose of this role is to provide first-class administrative/secretarial support to the patent/and or TM fee earners which shall involve all aspects of administrative/secretarial work and will be reporting to a Partner.
The Candidate:
- Experience of working in a legal/professional services environment. A background in intellectual property is desirable but not essential.
- Confident in using latest communication technologies e.g Microsoft teams/zoom.
- Demonstrable experience of using of databases and other systems
- Able to use audio transcription tools e.g big hand etc.
- Ability to work both independently and as part of a team.
- Proven organisational skills and excellent oral and written communication skills
- Possess a commitment to quality and attention to detail. A high level of accuracy is essential.
Key Responsibilities and Accountabilities:
- Preparation of reports, draft invoices, uploading invoices to e-billing systems
- Preparation of online forms for registration of patents, trademarks and designs.
- Processing correspondence and electronic files
- Transcribe audio dictated correspondence
- Minute taking when required
- Diary management
- Telephone cover for offices when required
- Organising completion of fee earner’s workload when they are not available
- Dealing with fee earner’s incoming emails
- Drafting letters, emails and occasionally travel schedules
- Basic record entering and record keeping
- Proof reading
- Sorting, prioritising, and dispatching of documents
- Other general duties commensurate with position
Benefits:
- A pleasant and friendly working environment
- Smart casual dress code
- Flexible working – core hours (hybrid working)
- 26 days annual leave, increasing by one day with each complete years’ service, to a maximum of 31 days, in addition to bank holidays
- Life Assurance cover
- Employee Assistance Programme
- Mutual pension contribution of up to 5%
After successful completion of probationary period:
- Health Cash plan
- Cycle scheme
- Season Ticket Loan
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of: legal secretary, family secretary, PA, Legal Typist, Typist, Legal PA, Secretary, Legal Administrator, Legal Office Support, Legal Assistant, Legal Business Support, Fee Earner Support may also be considered for this role.
