Job Title: HR Adviser
Location: Harlow
Salary: £25,000 – £30,000 p.a.
Position: Full Time, Permanent (42.5 hours)
Established in 1919, the company have for the last 100 years provided an unrivalled, nationwide delivery of red diesel using their own fleet of vehicles tracked with the latest technology to ensure first class customer service. Their range of products has now extended to kerosene, oils and lubricants and the innovative FuelBox for commercial, plant machinery, agricultural and marine applications with further products being launched shortly.
Year on year sales growth has meant an increase in employees and the need to hire a HR Adviser to work with the existing HR Consultant to establish an HR structure to enable the continued growth. This is an ideal opportunity for you to contribute to the growth of a dynamic business through strong people management.
Key Responsibilities:
Recruitment
- Draft job adverts and job descriptions for new and existing roles
- Place job adverts onto job boards and/or liaise with recruitment agencies to source suitable candidates
- Use LinkedIn and other social media channels to promote vacancies
- Screen candidates using appropriate criteria or liaise with line managers to facilitate screening
- Conduct first stage telephone or face-to-face interviews as necessary
- Liaise with candidates and managers to arrange interviews and tests
- Communicate with candidates appropriately throughout the recruitment process
- Maintain appropriate records of candidates in line with GDPR responsibilities
Administration
- Create, distribute and file on BreatheHR offer letters and Written Statements of Employment
- Liaise with other departments as necessary to ensure new starter administration is done in a timely fashion
- Create, and maintain comprehensive employee information, personnel and training records in BreatheHR in accordance with GDPR and company processes
- Organise and conduct first day inductions/orientations for new starters
- Ensure holiday, sickness absence and other forms of absence are recorded appropriately in BreatheHR
- Draft, distribute and file correspondence relating to changes in terms and conditions of employment including salary reviews
- Administration and correspondence associated with salary reviews, leavers including conducting exit interviews where appropriate
- Administer the Employee of the Month scheme including sending reminder emails for nominations
- Administer the performance management process including distributing paperwork and guidelines
- Provide HR information reports to the Directors and Line Managers
Advisory
- Conducting meetings and completing the necessary administration and correspondence associated with maternity, paternity, adoption and shared parental leave
- With the support of the HR Consultant, support Line Managers to conduct lower level meetings, produce correspondence and administer disciplinary and grievance cases
- Act as a point of contact for general HR queries from employees and managers, answering queries where possible and escalating to the HR Consultant where necessary Process and Procedures
- Maintain and communicate HR policies and procedures through the employee handbook
- Draft and maintain HR process maps to cover all HR and recruitment processes
Projects
- Work alongside others on specific HR-related projects
Finance and Payroll Administration
- Collate joiners, leavers, changes and overtime to submit to the outsourced payroll provider accurately and within the time frames required
- Check payroll reports and returns to ensure that it has been processed accurately before payments are made to employees
- Address employee and payroll pay queries
- Complete the pension contribution spreadsheet for relevant employees and send to the company’s pension provider
- Liaise with the company’s benefit provider regarding the company pension scheme
The successful Candidate will have/ be:
- Experience in HR administration and answering HR-related queries
- CIPD Level 3 Diploma or Certificate
- Experience in using LinkedIn for recruitment would be an advantage
- Proficient in using MS Office packages
- Experience of using a HRIS system would be beneficial however, training will be provided
- Good written and verbal communication skills
- Organisation skills including the ability to prioritise work and manage their own time proactively and positively
- Ability to resolve employee and manager queries efficiently and positively in a timely manner
- Accuracy and attention to detail
- Ability to cope with pressure and maintain a calm manner at all times
- Understands and demonstrates a commitment to confidentiality
What’s on offer?
- A convenient work location next to Harlow train station or parking available
- Pension scheme
- 28 days holiday increasing to 33 days with service (inclusive of bank holidays)
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience of: Personnel Assistant, Personnel Administrator, Personnel Coordinator, HR Administrator, HR Graduate, Human Resources Business, HR Advisor, Human Resources Coordinator, HR Assistant, Human Resources Analyst, Human Resources Assistant, Human Resources Administrator, Human Resources Advisor, Junior HR Officer, HR Admin, Human Recourses Advisor, Human Resources Officer, HR Generalist, HR Officer, Human Resources, Human Resources Graduate, CIPD may be considered for this role.
