HR Administrator / Human Resource Administrator

Job Title: HR Administrator

Location: Maidenhead

Salary: £25,000-£28,000

Job type: Full Time, hybrid. (Office 1 day per week)

An exciting opportunity exists for an experienced HR Administrator to join our busy, friendly and fun team here at Apodi HR&D.

We are a specialist Human Resource & Development outsourcing service that focuses on enhancing individual, team and organisational performance through a broad range of HR and Development tools and services. We work in partnership with our clients in the Pharmaceutical, Healthcare, Med Tech, Life Sciences and Bio Tech sectors, providing them with a first class HR service.

Your industry experience will not be a limiting factor; however, a lack of HR admin experience will be!

Perhaps you’ve been working in an in-house role for a while and now fancy dipping your toe in to the fast moving world of HR Consultancy. Whilst the content of what you will be required to do may well be similar to what you are currently doing, the way you do it and the pace you will be required to work at may well be different.

If you’re looking at an exciting challenge and to be part of a growing, changing, and fun team we’d love to hear from you.

In case you want more info about what you will be doing, the following should help:

The role:

To provide administrative HR support to the HR Management team in the delivery of the HR service to Apodi clients. This is an outsourced HR service for a range of small to medium clients in the Pharmaceutical, Healthcare and Med Tech, Life Sciences and Bio Tech sectors

Key Responsibilities and Accountabilities:

HR Administration:

• Prepare all HR documentation relating to starters, leavers and changes and handle all associated HR activities.
• Add new starters, changes, and leavers to the various HR databases (Workday, BreatheHR, ADP, SAP Success Factors) and updating all associated systems.
• To prepare contracts of employment.
• To co-ordinate the new starter, transfer, and leavers processes.
• Make requests for new starter security checks and ensure completion.
• Prepare new starter offer packs and induction packs.
• Update organograms based on monthly changes.
• To prepare and co-ordinate all ongoing paperwork relating to contractual changes.
• To maintain holiday and sickness records for client’s staff using absence systems (e-days, BreatheHR and Workday), deal with queries, work out pro-rated holiday calculations, add holiday buy and holiday sell and run reports.
• To produce management information and survey reports as required e.g., labour turnover, sickness, holidays, salary analysis, staff survey analysis and other ad-hoc reports and requests.

General HR support:

• To support the HR Account Managers filtering calls, producing letters, reports and presentations, diary management etc.
• Handle phone calls and first line advice into the team referring queries and issues to the HR Account Managers, or other HR team members where applicable.
• Look at ways of working, and propose ideas, to improve and enhance the efficiency of our administration service to our clients.
• To support or carry out project work as directed.
• Conduct and manage annual audits (HR files, car documents, workstation assessments etc.).

Payroll Administration (Desirable):

• Liaising with HR team and Clients to ensure that all payroll changes are captured, and payroll reports are updated with changes information ready for payroll processing.
• Processing holiday, sick and statutory payments such as maternity pay, paternity pay etc.
• Run post-commit reports to send to client finance department.

The Candidate:

• Strong interpersonal and communication skills (including excellent telephone manner and a good ability to write correspondence).
• Excellent administrative and organisational skills.
• Confidence with numbers and spreadsheets.
• A high level of accuracy and attention to detail (Essential).
• Systems mindset – Interest in databases and software systems and confidence in using them (Essential).
• Good time management skills and can deal with conflicting priorities and a busy workload.
• Capable of establishing good relationships.
• Excellent customer service skills and customer responsiveness (Essential).

Qualifications & Experience:

• Solid proven HR administration experience (Essential)
• Advanced level in Microsoft Office (Word, Excel, and PowerPoint) (Essential).
• Advanced User of Microsoft Teams and Microsoft SharePoint (Essential).
• Experience of working in a customer facing environment or a busy service orientated HR team (Essential).
• Experience of using HR information systems/databases (e.g., Workday, SAP Success Factors, Breathehr, Bamboo, WhosOff or e-days) (Essential).

Benefits:

• Hybrid working.
• Life assurance.
• Company pension.
• On site free parking.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of: Human Resources Administrator, HR Assistant, HR Graduate, HR Assistant, may also be considered for this role.