Job Title: Fleet Administrator
Location: Longcross
Salary: £25k per annum
Job Type: Permanent, Full Time
The Company:
Facilities by ADF plc provides serviced vehicle hire for television and film productions in the UK and Europe, specialising in on-location support for dramas and major features. The company has big development plans due to the continued growth of the Film and TV industry and the company acquisition.
An exciting opportunity has arisen to join an expanding company that has achieved listing on the London Stock Market in 2022.
The Role:
The administrator provides support to the Fleet Manager and other departments. They must be highly organised and aspire to be key to the smooth running of the department. They are involved with the coordination and implementation of procedures and frequently have responsibility for specific projects and tasks.
Most work involves both written and oral communication, and requires organisational and presentation skills, as well as the ability to multi- task and work well under pressure.
Main Responsibilities:
- Updating of R2C workshop management system for new and existing vehicles.
- General administration of “O” licence and associated compliance.
- Arrange IVS Applications & Inspections
- Arranging inspections/MOTs/IVA’s/Tacho Calibrations with outside service providers.
- Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates.
- Keeping vehicle/trailer files up to date in line with auditing & DVSA requirements.
- Update and distribute completed VOR List.
- Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report
- Arranging hire vehicles as requested, including cars, vans, HGV’s.
- Ensuring all Cross Hires paperwork is sourced and compliant prior to use from Account Management.
- Manage MOT, Services, Loler, Tachos, electrical certification for Cross Hires where agreed.
- Adding vehicles to required accounts (MID, CC, Dartford, CAZ’s, LLCS etc).
- Update in house matrix with yard check, VOR, MOT’s, including Fleet Profile plan matrix.
- Input into weekly reports and dashboards for compliance.
- Monitoring and processing PCNs, fines and speeding violations.
- Manage vehicle Taxation.
- Manage new vehicle compliance paperwork and certificates.
- Certificate of conformity and registration through DVSA.
- Processing paperwork for SORN or scrap vehicles.
- Issuing PO numbers for all work carried out and authorising invoices.
- Generating + Running Fleet List
- Liaising with Supply Base as necessary
- PO Query, Review & Resolution.
- Any reasonable request by a member of the management.
Essential requirements:
- Excellent communications skills, verbal and written
- Experience of working in a fast paced and dynamic environment
- Knowledge of Microsoft Outlook, Excel and Word.
- Ability to work alone and within a team
- Ability to multitask efficiently within a dynamic and fast paced transport environment
To submit your CV for this exciting Fleet Administrator opportunity, click ‘Apply‘ today!
Note: you must have the right to live and work in the UK for this role.
Candidates with experience or relevant job titles of; Fleet Administrator, Receptionist, Secretary, Clerk, Support Administrator, Administrative Assistant, Fleet Coordinator, Office Assistant, Fleet Assistant, Administrator, Resource Clerk, Office Administrator, Business Administrator, Admin, Operational Support, Logistics Assistant, Operations Administrator, Logistics Administrator will all be considered.
