Job Title: Finance and Office Assistant
Location: Bracknell, RG12 1RP
Salary: £13 – £15 per hour
Job Type: Part Time, Permanent
Hours: To be agreed but ideally 3 or 4 full days per week
GFR Tech provide end to end IT Solutions and Managed IT Services for small to medium sized businesses, specialising in Consultancy, Installation, and IT Support Services.
Our solutions bring together all aspects of IT within a business and we are committed to providing exceptional service to all our customers. We have a proven track record with a broad range of clients including – Medical, Veterinary, Real Estate, Design & Construction, Finance, Leisure Attractions, Sporting Venues, Retail Outlets, Hospitality, Warehouses and Offices.
About the role:
We are currently looking for a part-time Finance and Office Assistant to join our small, friendly team based at our modern office in Bracknell.
You’ll be reporting into the Finance & Operations Manager, and will assist in all general office operations including, but not limited to, book-keeping, finance, administrative and clerical support, dealing with customer calls, ticket logs and sales enquiries, supporting the Finance & Operations Manager, the company CEO and Support Centre.
Key Duties
Finance
- Customer Invoicing in Xero
- Process Supplier Invoices in Xero
- Reconciling Bank Statements
- Credit Control and collection of overdue debt
- Quarterly VAT Returns
- Liaising with Company Accountant
- Liaise with Supplier/Customer Accounts Department
- Create Mileage and Expense Claims for CEO
- Manage Office Insurance renewals
Administrative
- Receive calls for CEO, Sales team and Support team
- Administer and perform all administrative and clerical functions
- Set up and maintain customer contracts
- Coordinate courier services to Clients and Suppliers. Send items via Post Office when required
- Order Supplier goods, office equipment and sundries
- Assist CEO to source products and put together quotes for clients
- Coordinate Office Meetings and Client Training
- Update Social Media content (FB, Twitter and LinkedIn)
About you
This is a busy and varied role and to perform this job effectively, you must be self-motivated and able to perform each duty to a high standard. You must exhibit a pleasant and welcoming demeanour both in person and on the telephone.
Key Requirements
- Strong written communication skills – Ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Reasoning ability – to define problems, collect data, establish facts and draw valid conclusions
- Experience of office administration
- Experience with Xero accounts (or similar)
- Ability to maintain a high level of accuracy in preparing and entering information
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy, effective organisational skills.
- Good business acumen
- A good level of competence in Microsoft packages is essential
Benefits:
- Free onsite parking
- Near to town centre and train station
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of; Accounts Assistant, Accounts Clerk, Finance Clerk, Bookkeeper, Business Support Administrator, Credit Controller, Sales Ledger, Administrative Assistant, Purchase Ledger, Operations Assistant, Financial Administrator, Office Coordinator, Accounts Admin, Finance Support, Office Manager, Personal Assistant may also be considered for this role.
