Job Title: Finance Administrator
Location: Motherwell
Salary: £18,000 – £20,000 per annum D.O.E.
Job Type: Full Time, 12 Month Fixed Term Contract
The Company is the UK’s leading waste-to-energy biodiesel producer with operations in Scotland and North West England and has always been privately owned. Their main plant, near Motherwell in Scotland, started production in 2005.
Following significant investment to facilitate growth and development, a number of facilities have been built in the Stanlow area. They specialise in the production and supply of high grade, sustainable diesel made from waste fats and oils deliberately excluding any raw materials that could also be used for food or feed.
Main Purpose:
Assisting in the Accounts Receivable Function for the UK business. The role principally involves the co-ordination of supporting information, preparation of invoices, issuing invoices to customers, liaising with customers and internal departments, and credit control. The role will be dealing with existing and new customers as the business continues to grow organically. This role is a fixed term contract for 12 months.
Key Responsibilities and Accountabilities:
Areas of focus to include support on the creation and distribution of KPI reports and analysis and other associated tasks including the below:
- Producing invoices for sales across the Group (responsible for Motherwell and Stanlow sales)
- High blend customers
- Low blend customers
- Other ad hoc sales
- Ensuring good relations and communications with all members of the team and responding politely and in a timely fashion to internal and external customers
- Maintaining confidentiality of the department and using discretion where necessary
- Attending regular credit control meetings
- Liaising with customers and dealing with invoicing and other relevant queries in an effective and timely manner in conjunction with the Sales & Planning Departments
- Checking customer pricing
- Producing sales invoices in the financial accounting system (Oracle)
Company Initiatives:
- Take responsibility for the Health and Safety of yourself and others whilst at work and to comply with the Company’s policies and legislation
- Support Company Initiatives and demonstrate Company Values
- To comply with all legal, regulatory and statutory obligations applicable to the role
- Participate in training and personal development activities as required
- Be flexible in undertaking the duties and responsibilities attached to your role; Carry out any other reasonable tasks as required by the Company
Safety, Health and Environment:
- Carry out all activities in line with the Company’s SH&E rules and guidelines
- Always wear Personal Protection Equipment as required. Take responsibility for your own PPE ensuring appropriate storage and care
- Always work in a manner safe to yourself and others and report any hazards immediately
- Ensure all staff and visitors operate in compliance with Safety Regulations
- Make yourself aware of all Emergency procedures and Responses
The Candidate:
- Experience of Excel and accounting systems/ERP knowledge (ideally Oracle)
- Reliable, conscientious and dedicated
- Ability to work accurately in a busy, demanding environment, whilst adhering to stringent deadlines
- Customer focused
- A problem solver with the ability to assume responsibility and act on own initiative
- A self-starter with a positive, enthusiastic ‘can do’ attitude and a down to earth approachable manner
- Excellent communication skills (both written and verbal)
- A flexible team player with the ability to work proactively
- Highly organised
- Exceptionally high standards with meticulous attention to detail
- Good working knowledge of financial systems, databases and Microsoft packages
- Excellent data entry skills – fast and accurate
- Experience of working with sales ledger beneficial
- Relevant qualification in finance desirable but not essential
This job description is a summary of the main duties of the role but is not exhaustive. It may be reviewed and updated regularly in discussion with the post holder.
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Candidates with experience or relevant job titles of; Finance Assistant, Accounts Assistant, Purchase Ledger, SAGE 200, SAGE50, Accounts Assistant, Financial Assistant, Accounts Administrator, Accounts Clerk, Finance Officer, Accounts Officer, Finance Clerk, Finance Administrator, Assistant Accountant, Accounts Payable, Accounts Analyst, Accounts Receivable, Credit Control may also be considered for this role.
