Job Title: Finance Administrator
Location: London
Salary: £22,000 – £25,000 depending on experience
Hours: Full Time (Monday – Friday, 9am – 6pm)
The Company:
The company is an international sales network and property investment advisory that was founded on the idea of building bridges – cultural and communicative bridges – between countries and the investors, real estate agents, developers and second home purchasers
Founded in 2003, the company is driven by the prospect of cross-border investment and has over a decade of experience in dealing with diverse markets and audiences.
After refining their expertise in the French market, the company now has a portfolio, which spans time zones, comprising alpine chalets, sleek town houses, Mauritian and Seychellois beach houses, London and Lisbon pied a terre, and everything in between.
Job role:
The Company is now recruiting a Finance Administrator to work alongside the Finance Director and Partners to provide support to the finance department.
The Finance Administrator will have a key role in the Company’s organisation and will provide support in relation to finance policies/procedures.
Key Responsibilities:
- Process daily sales and purchase ledgers including the processing of invoices and payments/receipts, daily banking, credit control, supplier statement reconciliation, and dealing with supplier/customer enquiries
- Prepare monthly accounts and reports including cash flow forecasts, fixed assets register, payroll analysis, aged creditors, balance sheet, P&L – pass to accountants
- Manage and monitor company cash flow and plan spending accordingly
- Manage bank accounts including UK accounts, international accounts, forex accounts, and undertake regular bank reconciliations
- Ensure transfer of funds calculated correctly in appropriate currencies with sufficient funds for Sterling and Euro payments (e.g. partner commissions, international suppliers) and process partner payments promptly
- Management of all income and expenditure processes including invoicing, incoming card payments, outgoing payments involving online payments, company credit cards, and expense compliance with HMRC
- Prepare monthly payroll including calculation of salesmen commissions at appropriate exchange rate, basic salaries, expenses and any deductions
- Prepare monthly LLP cross-charging invoices and submit LLP VAT returns to accountant for submission to HMRC
- Manage company’s financial accounting, monitoring and reporting systems
- Liaise with Marketing Department to produce marketing budgets, amending as income fluctuates
- Liaise with Marketing Department to ensure best ROI for marketing/advertising campaigns, calculating costs per lead and producing monthly reports
- Produce quarterly VAT returns and send to accountant for checking before submitting to HMRC
- Liaise with accountants to ensure company accounts, tax returns and other statutory requirements are correct and submitted on time
- Collate staff expenses, check items submitted and authorise where appropriate
- Collate LLP expenses and submit to accountant where tax deductible
- Develop external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organisations such as the Inland Revenue
- Ensure HMRC procedures for PAYE and statutory payments are complied with
- Regularly update aged creditors and arrange payment plans where necessary
- Producing accurate financial reports to specific deadlines
- Budget and forecast production and management
- Review, automate and standardise monthly and quarterly financial process where applicable
- Undertake year-end procedures including preparation and distribution of P35s, P60s and P11Ds where applicable
- Produce finance report for directors and data analysis and ad hoc reporting across the business
- Analyse costs and look at ways of reducing company’s overheads
- Keep abreast of changes in financial regulations and legislation
Key Skills & Requirements:
- Must be fluent in French, both written and spoken
- A minimum of four years hands-on experience working within a finance department
- Degree-educated in finance admin or business discipline
- Have a flare for numbers, work well with people and willing to work longer hours during peak periods
- Experience in foreign currency and consolidations is mandatory
- Advanced Excel skills (auditing, analysis, pivots, data tools, macros)
- Strong verbal and written communication skills with excellent organizational and analytical abilities
- Self-motivated to learn new concepts and participate in new projects
- Excellent attention to detail and accuracy vital
Equal Opportunities
The Company is an Equal Opportunities employer and the post holder is expected to promote this in all aspects of his / her work.
As no relocation fees will be provided, the Company can only accept applications from candidates eligible to live and work in the UK.
Please note that due to the high response rate they will only contact successful applicants.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience or job titles of: Finance Assistant, Accounts Assistant, Purchase Ledger, Financial Assistant, Accounts Administrator, Accounts Clerk, Finance Clerk, Finance Administrator, Accounts Payable, Accounts Analyst, Accounts Receivable, Credit Control may also be considered for this role.
