Job Title: Finance & Administrative Assistant
Location: Mayfair, Central London
Salary: £27,000-£36,000 per year based on experience
Job type: Permanent, Full Time (Monday to Friday, 9 AM – 5 PM)
The Company:
Rossi Security provides high end security services in Central London since 2009, catering to Luxury Retail, VIP events and corporate security. With our head office located in the heart of Mayfair, we pride ourselves on delivering unrivaled, professional, and tailored security services to our esteemed clientele.
The Role:
We are seeking a dedicated Finance & Administrative Assistant to join our team. This role involves a blend of financial and administrative responsibilities, ensuring the smooth operation of our financial and client management tasks. The ideal candidate will have a keen eye for detail, exceptional organizational skills, and a background in managing finances and administrative duties.
Key Responsibilities:
- Efficiently manage the payment of suppliers, ensuring all payments are made timely and accurately.
- Handle monthly reconciliation of company accounts.
- Conduct daily/weekly bank checks to monitor cash flow and financial transactions.
- Chase overdue payments from clients, effectively managing the accounts receivable process.
- Produce and send quotes to existing and prospective clients.
- Create compelling proposals to attract new clients.
- Draft and negotiate contracts for new and existing clients, meeting all legal and business requirements.
- Manage accounts payable, including adding supplier invoices to Sage.
- Issue accurate and timely monthly statements of account to clients.
- Prepare and raise multiple monthly invoices, quotes, and proposals.
- Monitor online staff software for tracking and reporting purposes.
- Prepare data for monthly payroll, liaising with the payroll processor to address any queries.
- Handle advance payment requests from clients or staff.
- Record all invoices and expenses on our accounting software (Sage).
Requirements:
- A bachelor’s degree in Finance, Business, or a related field, or equivalent experience.
- Prior experience with financial management and administrative duties.
- Familiarity with accounts software, particularly Sage.
- Exceptional communication and negotiation skills.
- An eye for detail and commitment to accuracy.
- Ability to manage multiple tasks and work independently.
Please click on the APPLY button to send your CV for this role.
Candidates with the relevant experience or job titles of: Finance Assistant, Accounts Assistant, Purchase Ledger, Sales Ledger, Financial Assistant, Accounts Administrator, Accounts Clerk, Finance Clerk, Finance Administrator, Accounts Payable, Accounts Receivable, Credit Control may also be considered for this role.
