Job Title: Facilities Officer
Location: You will be required to work in our Dover office, but there are opportunities for Hybrid working depending on operational needs.
Salary: £28,116
Job type: Permanent – Our Facilities department is open Monday to Friday; you will work hours between 8.30am and 4.30pm.
The Company:
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Role:
We are currently looking for a Facilities Officer to join our committed and resourceful team on a Permanent contract.
The successful candidate will be organised, adaptable and have the ability to work collaboratively in a productive environment.
The post-holder will assist and support Facilities to ensure Migrant Help complies with all current legislation and approved codes of practice and guidance in relation to the management of premises and support to the health and safety provisions. The position holder will play an important role to build positive partnerships and relationships with Migrant Help managers and colleagues
If you are an effective communicator with demonstrable experience in problem solving and are looking for an exciting role that makes a difference, we’d love to hear from you!
Duties and responsibilities:
- Support the Facilities Manager with management of offices and premises as required ensuring that we comply with regulation and legislation in terms of Health and Safety and good/best practice standards
- Procure fixtures and fittings for our offices/premises as required to meet our obligations as an employer and accommodation provider and undertaking day to day maintenance of the Migrant Help asset register
- Maintain records of energy usage, waste costs in line with our targeted reductions in carbon emissions
- Maintain a record of health and safety risk assessments and safe systems of working. Advising the relevant manager/department on when these are due for review and/or update
- Maintain records of statutory compliance checks, e.g. PA Testing, annual inspection of fire equipment, alarms are relevant and up to date
- Support managers in the provision of DSE self-assessments and their follow up, where necessary
- Work with HR to ensure that all staff training is compliant with the law/regulation as required
- Support the provision of audit and Facilities checks on Migrant Help’s offices and services to ensure compliance with ISO45001, ISO9001 and ISO27001 accreditations
- Maintain records of accidents and near misses and working with those involved and their managers take necessary steps to prevent a recurrence
Experience and skills:
- The ability to deal with deadlines and conflicting priorities
- To be able to collect, analyse and disseminate Facilities and Health and Safety data for reporting purposes
- To take an innovative approach to problem-solving
- Excellent computer skills, in particular cloud-based apps, MS Office, SharePoint and Teams
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
What else to expect:
- This post is subject to a Disclosure and Barring Service (DBS) check and a Counter Terrorism Check (CTC)
Please click on the APPLY button to complete the application form for this role.
Candidates with the relevant experience or job titles of Facilities Administrator, Facilities Helpdesk Lead, Facilities Supervisor, Facilities System Specialist, Facility Coordinator, Global Corporate Properties Coordinator, Global Workplace Manager, Compliance, Procurement, Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, Personal Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Clerk, Business Administrator, Finance Administrator, Finance Assistant, Accounts Assistant, Accounts Administrator, Learning and Development Administrator and Human Resources may also be considered for this role.
