Job Title: Experienced Secretary / Admin Assistant – Solicitors
Location: Stourbridge, West Midlands
Salary: Dependent upon experience
Job type: Full Time
Experienced Secretary / Admin Assistant required for busy probate/private client department answering to the managing partner.
Wall James Chappell is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830.
Our commitment to working together with our clients and prioritising the value of our service has allowed us to maintain long-term relationships with our clients and establish a reputation as a trusted legal advisor.
The role:
Providing administrative support to fee earners.
Key Responsibilities and Accountabilities:
- Opening and creating new files.
- Sorting new probate clients’ paperwork.
- Entering client details on the case management system.
- Utilising the Firm’s case management system to best effect.
- Complying with the Firm’s various policies and procedures contained in the office manual.
- Proof reading of documents.
- Issuing first letters.
- Attending will signings with fee earners in or out of the office.
- Preparing forms on Oyez.
- Submitting Land Registry applications online.
- Keeping clients updated as to progress.
- Sending and receiving emails.
- Preparing letters, memos and bills.
- Typing complex documents.
- Copy typing.
- Filing.
- Audio typing on digital audio system.
- Maintaining diaries.
- Making and taking telephone calls.
- Taking messages.
- Seeing clients in reception when necessary.
- Dealing with new client enquiries.
- Inputting timesheets onto case manager
- Photocopying.
- Booking house clearances, gardeners etc.
- Organising postal redirections.
- Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
The Candidate:
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy, discreet and reliable
- Self-motivated
- Articulate and a good communicator
- Good with English (verbally and written)
- Proficient in using a computer (especially Word, Excel and MS Office)
- Able to work in a team
- Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience and job titles of: Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, Personal Assistant, PA may also be considered for this role.
