Job Title: Executive Assistant
Location: Hybrid working
Salary: £28,405
Job type: Permanent
The Company:
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Candidate:
The successful candidate will be motivated with the ability to work innovatively. They will have a keen eye for detail and be able to engage well with all relevant stakeholders.
The Executive Assistant will be responsible for minuting meetings, including management team and the wider team’s minuting requirements. They will take responsibility for managing the emails, meetings, and communications of the Director. They will provide structure to the reporting and organisation of the department’s key reports and actions. They will provide analysis and be able to present key priorities, from a data driven perspective.
If you are dedicated, are highly organised and are looking for an exciting role that makes a difference, we’d love to hear from you!
Duties and responsibilities:
- Support the Director in the most efficient manner possible, optimising their time daily. This may include, but is not limited to, support with diaries, communications, meetings and organising travel and expenses
- Minuting meetings of the management team and the wider team’s minuting requirements
- To organize and monitor a regular reporting bank for the wider team
- Provide effective file structures for easy retrieval and monitoring of key reports
- Notify, report, and chase outstanding requirements for all operations
- Assist and monitor staffing and recruitment administration
- Assist in collation, presenting and analysis of key departmental statistics
- Manage communications between the Director and external and internal stakeholders
- Build new processes to ensure monitoring and compliance with internal requirements
- To clearly demonstrate and observe confidentiality and respect for boundaries
- Promote equality, diversity and Migrant Help values in all actions and activities
The experience and skills you need:
- Demonstrable administrative experience including minuting meetings and report creation
- Experience in dealing with deadlines and conflicting priorities
- Proven ability to prioritise and work on your own initiative
- Meticulous attention to detail
- Excellent planning, administrative and organisational skills
What else to expect:
- The working pattern will be Monday to Friday between the hours of 9am and 5pm, however flexibility is required should there be a business need for work outside of contracted hours
- Flexibility to travel on occasion will be required to attend meetings
- This post is subject to a Disclosure and Barring Service (DBS) check: Therefore, the applicant must be able to provide:
- Documents to show their right to work in the UK i.e. passport or other right to work documents such as work visa, settled status document, certificate of registration, naturalization as a British citizen, Biometric Residence Permit etc.
- Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment.
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
Interview Details:
If you have been selected for an interview, you will be invited to a Microsoft Teams interview.
Please click on the APPLY button to complete the application form for this role, attaching a copy of your CV and cover letter.
Candidates with experience or relevant job titles of: Executive Assistant, EA, Executive Assistant to CEO, Executive Assistant to the Managing Director, Executive Assistant to Management Team, Executive Assistant to Senior Management and Executive Assistant to Senior Leadership will also be considered for this role.
