Job Title: Estates (Facilities) Administrator
Location: Portsmouth
Salary: £21,979 to £22,800 per annum
Job type: Full time – Permanent
The Portsmouth Grammar School is a leading co-educational school located in the historic heart of Portsmouth.
The Role
The Estates Administrator reports to the Estates and Operations Bursar and is responsible for supporting the successful day-to-day operation of the Estates Department.
The start date will be as soon as possible and no later than 1st September 2023.
The hours of work will be 37.5 hours per week, Monday – Friday 8.30am to 4.30pm each day
Main Responsibilities
- Running the school’s Safe & Operational Reactive Maintenance System (Reactive (24hr) (7-14 Day). This includes raising work orders, Estates budget, Estates Help Desk, Maintenance planning & Project management.
- System administration – adding & sorting users
- Placing and coordination of orders to contractors
- Keeping space data up to date
- Administration of training documents and records (Midas / First Aiders all held on Records for Buildings)
- Coordination of the department training requirements (for Maintenance, Cleaning, Management & Caretaking Staff)
- To assist as the first point of contact for all visitors to the Estates Office, welcoming them at the front office and escorting them on site where necessary
- To be the first point of contact and triage all job requests into the respective owner in the Estates team
- To answer the telephone and direct calls as appropriate
The Ideal Candidate
- Experience of working in an administrative role
- A good standard of education, with excellent spoken and written English
- Excellent IT skills and able to use and learn a variety of software packages
- Highly organised and with excellent attention to detail
- A flexible and proactive attitude to the role, with the ability to respond promptly and with initiative to follow up on enquires and to meet reporting deadlines
- A willingness to undertake all training required by the school including safeguarding training
- Experience of using databases and management information systems (Desirable but not essential)
- Qualifications in a finance or business administration related discipline (Desirable but not essential)
- Experience of working with young people in an educational setting (Desirable but not essential)
Benefits
- Free two-course lunch during school term times
- NEST or Aviva pension scheme
- 25 days annual leave increasing to 30 days over 5 years
- Free use of the school’s Sports facilities which include a well-equipped Fitness Centre
- Cycle to Work Scheme
- Free staff car park
- The school is a strong supporter of Continuing Professional Development (CPD) and support staff wishing to undertake appropriate professional training
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience or relevant job titles of; Receptionist, Administrative Assistant, Office Assistant, Support Administrator, Business Administrator, Admin Support, Secretary, Clerk, Administrator, Office Support, Admin Assistant, Admin, Operation Assistant, Operational Support Administrator, Operational Support Assistant, Office Administrator, Operation Assistant, Operations Administrator, Business Support, Facilities Management, Facilities Officer, Visitor Support Administration will all be considered.
