Contract / Project Coordinator

Job Title: Contract Coordinator

Location: London, EC4R 1AP / Remote Home Working

Salary: £40,000 – £45,000 Per annum FTE (Pro Rata)

Job Type: Permanent, Part Time

Working Hours:

• 1 x 40 hour shift, split over two working weeks – 6 day Wednesday-Wednesday “on” week with 4 days off, Thursday – Tuesday (all weekends off)

OR

• 20 hours a week Monday-Friday, ideally 2.5 hours Monday & Friday, 5 hours Tuesday, Wednesday & Thursday

About Us:

Our growing business has been established for over 20 years. Over the last few years we have been building the behind-the-scenes systems and infrastructure to scale our business and to get to the next stage we require you.

About the Role:

In our brand new role of Contract Coordinator you will deliver projects using our Zoho software suite; setting client expectations and meeting service level agreements.

You will value mostly working from home, with weekly face to face meetings & regular socials with your colleagues in central London.

Key Aspects of the Role:

• You will be assisting with the growth of this world-class business by managing the onboarding of our new clients, and delivering time-sensitive reports
• You will analyse invoices and schedules to produce clear informative spreadsheets for our clients, presenting information in succinct and creative ways
• You will have impeccable customer service skills, liaising with both clients and suppliers on the phone, by email or using our ZohoDesk ticketing system, utilising online portals, and possibly face to face
• You will have control over following project plans and updating systems, automating processes where possible and filling in process gaps when you find them
• You will have the freedom to implement agreed changes to our processes so that our clients receive the best possible experience

Person Specification:

You will possess a specific set of skills but more importantly fit the person profile we are looking for, which is:

• You love looking at the norm and finding a better way
• The details are important to you
• You love to see things to completion and own the outcome
• You’re used to working in a small business where everyone does what needs to be done and communicates clearly
• You ask about what you don’t understand and show initiative to overcome obstacles
• You are uber organised, able to prioritise your workload, and are happy to document processes for others to pick up
• Technology is not a problem for you as you are a quick learner and analytical

And most importantly, the team winning is what matters most…

Benefits:

• Quarterly team events
• A paid day off for your birthday
• Contribution matching pension scheme
• Flexible Working – Flexibility around working from home, hours etc.
• Wellbeing Perks – We care deeply about our employees mental and physical wellbeing and offer eye test and gym membership contributions, as well as subscription to our Employee Assistance Programme with access to a 24/7 support helpline, counselling services, and an online portal full of wellbeing content & resources

Please Note:

If I am describing YOU then please get in touch by email with the subject line “Contract Coordinator application”

1. Telling me about yourself in a cover note with your application, specifically in relation to the type of person we are looking for as outlined above,
2. Enclosing your CV, and
3. Confirming which of the time options works best for you.

Once you hit APPLY details of the email address to send this over to will be provided.

Please also tell me your availability to start/notice period, and confirm whether or not you have any travel plans in the next 12 months.

Additional Information:

Overseas candidates will NOT be considered for this role. We are not sponsoring Visa’s at this time, so please refrain from applying unless eligible to work in the UK

Please click the APPLY button to send your CV and a Cover Letter for this role.

Candidates with the relevant experience or job title of: Project Coordinator, Project Manager Project Planner, Project Management, Programme Manager, Programme Management, Budget Controller, Account Manager, Technical Project Manager, Business Process Project Manager, Commercial Project Manager, Business Administration, Business Administration may also be considered for this role.