Job Title: Commercial Property Secretary
Location: Stourbridge
Salary: Negotiable
Job type: Permanent, Full time
Wall James Chappell is a modern specialist firm of solicitors offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK. The firm places importance on providing technically excellent advice with a practical and sensitive approach, working in partnership with its clients. Clients receive friendly and effective advice from a solicitor whom they can trust.
The Role
They are now looking for a full time experienced Commercial Property Secretary to support a busy firm of solicitors. Working within the Commercial Property Department you will be responsible for providing secretarial and administrative support to fee earners.
Key Requirements:
- Entering client details on the case management system.
- Utilising the Firm’s case management system to best effect.
- Complying with the Firm’s various policies and procedures contained in the office manual.
- Proof reading of documents.
- Issuing first letters.
- Submit online searches.
- Preparing Land Registry applications.
- Using Land Registry Direct.
- Applying for Chancel Checks.
- Speaking to lenders, brokers and estate agents.
- Keeping clients updated as to progress.
- Completing pre-completion searches.
- Preparing letters, memos and bills.
- Typing complex documents.
- Tracking amendments to documents.
- Preparing completion statements.
- Preparing post-completion documents.
- Filing Stamp Duty Land Transaction returns.
- Preparing auction packs.
- Preparing sale pack on developments.
- Audio typing on digital audio system.
- Operating computer diary system.
- Making and taking telephone calls.
- Taking messages.
- Seeing clients in reception when necessary.
- Dealing with new client enquiries.
- Inputting timesheets on case manager.
- Completing cashier slips for cheques, cash and bank transfers or dealing with them via Partner.
- Making drinks for clients and fee earners.
- Reviewing/progressing fee earner’s files in their absence on holiday.
- Booking courses for fee earners.
- Covering for other secretaries as required.
- Ensuring the confidentiality and security of all practice and client documentation and information.
- Ensuring that outstanding client care is given at all times.
- Any other duties that are reasonably asked of you by the partners.
The Candidate:
- Super organised
- Friendly and helpful
- Flexible and able to prioritise a changing to do list
- Detail oriented and accurate
- Trustworthy, discreet and reliable
- Self-motivated
- Articulate and a good communicator
- Good with English (verbally and written)
- Proficient in using a computer (especially Word, Excel and MS Office)
- Able to work in a team
- Calm under pressure
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Property Secretary, Legal Assistant, Legal Secretary, Personal Assistant may also be considered for this role.
