Job Title: Business Support Administrator
Location: Glasgow
Salary: £22,000-£24,000 (Negotiable upon experience)
Job type: Full-time, Permanent
Hours of work Monday – Thursday 08:30 – 16:45, Friday 08:30 – 16:00
We have an exciting new opportunity for an enthusiastic candidate to join the HF family in a permanent role that promises unique challenges, a varied workload and great career progression opportunities within the company.
We are currently looking to recruit a business support administrator to join our Mechanical and Electrical division.
The position
You will have strong administration experience, excellent communication and numerical skills and be happy to work in a team alongside like-minded individuals working to strict deadlines.
This is a long-term position with flexible working arrangements in our Glasgow branch.
The Role
The successful candidate will be required to complete the following daily tasks:
Primary Role
- Account management for large client with multiple sites. Requires strong organisational capability and capacity to deal with high volume of individual tasks.
- Raising planned maintenance tasks
- Allocating tasks to team of Engineers
- Raising Purchase orders to Subcontractors
- Monitoring progress of works
- Closing and invoicing tasks
- Liaising with subcontractors, client, engineers and contracts manager
Supplementary Role
- Answer incoming calls
- Prepare documents and photo’s for completed works in readiness for return to client
- Assist with uploading reports / worksheets to client portals
- Filing data and perform other routine clerical tasks as required
- Operate a variety of standard office machines; computer / telephone / photocopier / printer etc.
What you need
- Smart and tidy appearance
- Excellent communication skills
- Comprehensive numerical skills
- Good time-management skills
- Ability to work as part of a team
- Ability to work on own initiative
- Willingness to learn
- Friendly, patient and polite nature
Working for HF Group
The HF Group is a family run collection of companies and services with branches across the UK. Our family culture stretches back over three centuries in business yet it means much more than dates and numbers. It’s quite literally, the core of our business. We consider all of our employees as part of the family and invaluable assets to our ongoing success. We continually invest in training, refresher courses and development for our team that allows everyone in the HF family to share in a thriving and mutually supportive working environment.
The benefit to us? Excellent staff retention and length of service rates. And to our clients? The reassurance of the best possible service, throughout every aspect of their communications with us.
Working across a variety of business sectors in exciting, ground-breaking projects, we make sure that new members who join the HF family join us with a clearly defined development path that is supported by regular reviews, training and ongoing support from our senior level management team.
Please click on the APPLY button to send your CV for this role.
Candidates with the relevant experience or job titles of: Operations Assistant, Administrator, Office Assistant, General Assistant, Administrative Assistant, Office Support, Office Admin, Client Service, Facilities Administrator, Office Administrator, Ops Centre Assistant, Business Support may also be considered for this role
