Job Title: Attendance Officer
Location: London
Salary: £24,215 – £25,753 (£30,033 – £31,926 FTE)
Job Type: Full Time – Permanent (36hrs per week, Term time only + 5 days)
About Us:
Willowfield is embedded into our local community, educating, and caring for local children for over 100 years. Willowfield today is a happy, expanding, oversubscribed, financially secure school doing great work – as is so clearly identified in the October 2021 OFSTED inspection. Such is our popularity that we are expanding over the next few years. We now have 960 students on roll from September 2022 rising to 1050 from September 2025.
We are a mixed 11 to 16 comprehensive School within the London Borough of Waltham Forest. We are proud to be a community school that gives all our students the best possible start in life and nurtures them as effective learners and happy, productive 21st Century citizens. Willowfield is characterised by great relationships, and a real sense of community.
About the role:
- Administer a daily attendance and punctuality check and contact parents/carers using electronic systems if students are not in school
- Request, collect and maintain records of all medical evidence
- Maintain weekly tracking system and use data to keep staff updated on student attendance and punctuality.
- Manage the school attendance action plan process including communicating concerns to Education Welfare Officer to initiate further action
- To provide attendance data to the pastoral teams and support the creation of attendance action plans
- Highlight concerns about poor attendance and punctuality to the relevant Assistant Headteachers, Achievement Leaders, Assistant Achievement Leader’s and/or teaching staff for them to follow up accordingly
- To raise Fixed Penalty Notices for students with the Local Authority
- To manage student leave of absence requests including liaising with senior leaders, pastoral leaders and parents/carers
- To complete Child Missing from Education (CMFE) applications with relevant checks and submit to the Local Authority
- Make and maintain contacts with parents/carers of students causing concern and work together to put strategies into place to encourage students to improve attendance and punctuality
- Communicate regularly with home to keep parents/carers informed of students’ attendance
In addition to the specific responsibilities of the post, you will be expected, as a member of the Administrative Team, to assist with other tasks of the team as and when required. They may include:
- Updating the student database
- Operating the school switchboard
- Assisting with student enquiries and welfare issues and First Aid
- Carry out one break or lunchtime supervision duty a week
The ideal candidate:
Experience:
- Evidence that a range of activities has been undertaken relevant to job description
- Familiarity with school computer administration systems – SIMS (desirable but not essential)
- Working with young people in the age group
- Working with parents/carers
Education and Training:
- Educated to minimum of GCSE Level to include Maths & English
- First Aid at Work certificate or willingness to train as First Aider
- Willingness to undertake training in relation to the post
Skills:
- Excellent organisational ability
- Excellent communication skills (oral and written)
- Excellent inter-personal skills on telephone and face to face with adults and students
- Able to organise and prioritise own work
- Able to work as part of a team
- Able to maintain confidentiality
- Able to learn new skills and routines
- Computer-literate across a range of software with a particular focus on Word and Excel Able to input to and interrogate database systems, producing appropriate MIS for managers as required
The deadline for applications is Thursday 1st February 2024.
Further information including an application form will be sent to you via email after you click APPLY. Please complete the application form and email to the address provided in order to complete your application.
CVs alone will not be accepted, you must complete and return the application form to be considered for the role.
Candidates with previous job titles and experience of; Attendance Officer, Bursary Scheme Officer, Bursary Officer, DBS Officer, College Administrator, Administration Assistant, Business Support, Business Administrator, Office Administrator, Office Support, may also be considered for this role.
