Job Title: Administrator
Location: Highbury, Portsmouth
Salary: £21,222 – £23,277 (Full-Time Equivalent)
Job Type: 52 Weeks per year, Part and Full-Time, Permanent
About City of Portsmouth College:
As the newly merged City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at City of Portsmouth College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.
We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.
What we offer:
- Annual Leave: 41 days which includes 25 days, up to 8 days for winter closure plus 8 bank holidays
- Local Government Pension Scheme employer contribution of 26.10%
- Learning & Development programmes by The Community Adult Education Department.
- Onsite discounts: COPC Hair Salon & 50% off at the COPC Sports Centre.
- Online discounts: Unidays, Student Beans and Totum with a COPC email address.
- Free car parking across all campus sites.
About the role:
This Administrator roles requires you to provide administration support for the Curriculum or Learning Support Team and our Senior Managment tea at the Highbury Campus. This highly professional, flexible, pro-active customer service role requires the Administrator to be highly adaptable and demonstrate excellent interpersonal skills. Consistency, approachability and helpfulness are key along with a positive self-reliant manner.
Discretion is essential at key times, with a can-do problem-solving attitude to seek long term sensible solutions. Workload anticipation is vital on a daily, monthly, and annual cycle. A willingness to own, problem solve and suggest new approaches and systems will also be important.
Key Responsibilities:
- Provide a high level of administrative support
- Arranging appointments and preparing for meetings and events
- Typing correspondence and preparing reports as required
- Taking minutes of cross college support meetings as required and ensuring the distribution of said minutes.
- Maintaining an effective filing system, paper based and electronic, ensuring confidentiality where necessary.
- To maintain procedural records and the collation of student and staff tracking
- To maintain and monitor processes, including SPLD, ISNs, Hold spreadsheet
- To assist with the planning of effective and efficient assessment of students with learning difficulties and disabilities prior to interview for mainstream and discrete programmes
- To be involved with staff development programmes as appropriate.
To be successful in this role, below is what we would need from you:
- A good standard of basic education (Maths and English GCSE grade 4 or equivalent)
- An overall good standard of education
- Experience of working in an administrative role
- Good IT Skills and proficient user of MS Office applications
- Experience of taking a high standard of meeting notes
- Experience of collating necessary meetings ensuring process and paperwork is arranged
- Understanding of the confidential nature of the work required and the ability to support that role with sensitivity and efficiency
Diversity and Inclusion
Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.
The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities and the range of direct and indirect student support services.
Pre Employment Checks
The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.
We reserve the right the close the job advert when we have had successful applications, and it may not run for the full duration of the advert.
We do not accept CV’s from agencies for these roles.
