Administrator

Job Title: Administrator

Salary: Up to £23,954.10 p.a.

Location: Aylesbury

Job Type: Full time – plus you may be required to work occasional evenings or weekends

The Oasis Partnership supports people from all walks of life to engage in their community, develop skills and gain employment. We welcome applications from people committed to breaking down barriers to opportunities. We value life experience alongside formal qualifications.

Job Summary:

• To be responsible for the organisation and provision of comprehensive administrative support (which includes confidential and highly sensitive clinical information) to members of a multi-disciplinary team, working closely with the management and partner agencies
• To be responsible for printing the safe management of prescriptions.
• To be responsible, in conjunction with the Team Manager, for maintaining the condition of the building and its surrounds and organising necessary repairs

Key duties & responsibilities:

• Receiving complex or sensitive information, and passing on information to other staff by prioritisation
• Preserve and uphold confidentiality of all client information.
• Provide a word processing service to a high standard. Work to a range of work procedures and practices, some of which are non-routine, which requires a base level of theoretical knowledge (you may be required to sit for long periods of time in front of a VDU).
• Prescription generation and ensuring controlled drug stationery is stored according to protocol.
• Data entry, text processing, storage of data using a computer-based data entry system, with particular emphasis on accuracy.
• To support data leads to ensure data is prioritised for NDTMS.
• To support staff to enter information on the computer database and ensure staff are aware of what data reporting is required.
• Be familiar with the confidential referral system operated by the team. Supervise the operation of the system.
• Assist with the day to day managing of the front of house area which includes being stationed on the Reception desk.
• Provide callers, G.P.s, other professionals, staff relatives, service users & other agencies with educational information and self-help materials.
• Take responsibility for monitoring stocks and re-ordering as required.
• Carry out the requisitioning procedure for office equipment, clinical equipment and resource materials. Supervise requisitioning of such items.
• Be responsible for receiving incoming post and deal with any items where appropriate. Bring to the attention of team members any items relevant/appropriate for them to see/action.
• Provide secretarial support to the team, committees and meetings when appropriate.
• Provide administration duties at meetings. Prepare and take minutes where appropriate.
• Be prepared to assist team members with aspects of their work where appropriate.
• To provide a full range of office support systems including photocopying, distribution and ensure that an effective filing system is operational, including regular archiving (if relevant), as prescribed by policy.
• To be responsible for the daily line management of a small team of admin volunteers
• To support team manager in providing monthly gas/elec readings, carry out H&S checks, alarm/ fire security drills and collate incident & accident reports when relevant.
• To monitor distribution of fobs, personal alarms, keys, ID badges for paid staff/volunteers
• To provide advice or demonstrate own activities or workplace routines to new or less experienced staff.
• Commitment to Oasis’ equal opportunities and diversity policies and to the delivery of the annual business plan.

Person Specification:

• Experience of Microsoft office applications
• Experience of using a variety of databases
• Collaborative team working skills
• Organisational abilities with ability to manage an admin office
• Experience of supervising a small team
• Good written and oral communication skills
• Ability to work under pressure and meet deadlines working with high levels of accuracy
• Vocational qualification e.g. NVQ 3 or good working knowledge of Microsoft packages, including Word, Excel and Access

Please let us know if you require support with making your application. We are a Disability Confident employer. An enhanced DBS will be expected for this role.

If you’re interested in the role and would like to put yourself forward, please hit APPLY and submit YOUR CV AND COVER LETTER – NO APPLICATION WILL BE CONSIDERED WITHOUT A COVERLETTER

Please note; due to the nature of the role, no sponsorship or relocation packages will be available for this position and so candidates must be eligible to both live and work in the UK to be considered.

Candidates with the experience or relevant job titles of: Administrator, Admin, Support Administrator, Administrative Assistant, Business Support Administrator, Business Administrator, Admin Support, Client Support, Client Services, Reception, Receptionist, Admin Coordinator, Customer Service will also be considered for this role.