Job Title: Administrative Support to the Sales Desks
Location: Kingston upon Thames, Surrey
Salary: c. £20,000 to £25,000 depending on experience
Job Type: Full Time, Permanent (7am – 4pm, one hour lunch + 1 Saturday in 3 (9am – 12pm)
The Company is an importer and supplier of fresh produce to a diverse and demanding customer base. Their office at Conquest House, Wood Street has a vacancy for sales administrators to provide support to the Product Manager on our trading desk.
Purpose of the Role:
The objective of this post is to provide admin/ clerical support to the Sales team ensuring the systematic organisation and maintenance of the IT and paper based information flow that is essential to the efficient and effective movement of produce.
Working within an office environment, you will be a pro-active and determined character who is capable of multi-tasking and prioritising your work load on a daily basis. The successful applicant will have good communication skills at all levels of interaction, both internally and externally as they will be required to communicate directly with some suppliers, customers and service providers on a daily basis.
Responsibilities:
The day to day activities and main responsibilities will include but are not limited to:
- Input of sales data on IT package; monitoring of stocks and resolution of related queries; collection of prices and input onto system – this requires the development of professional telephone based relationships with both customers and depots
- Creation and maintenance of files, whether computer or paper based, on products and suppliers; compilation and issue of correspondence (based on guidelines)
- Checking, querying, collation and timely handling of invoices passed for payment – including any follow up
The Candidate:
The desirable qualities of the applicant should include:
- IT literate with word-processing skills, and familiarity with a Windows environment
- Have good time management skills and can give evidence of working to deadlines
- Are familiar with the use of office equipment including fax, photocopiers
- Have good organisational skills and show orderly, systematic and tidy ways of working
- Are accurate in your work, demonstrating attention to detail
- Can demonstrate an assertive but not an aggressive approach to working with colleagues
- Can show initiative and an ability to see a job through to its conclusion
- Have excellent customer service skills
- Can focus on the task in a busy environment
- Have the ability to work as part of a multi-task team
- Have a flexible approach
- Are proactive in suggesting improvements in the effective operation of the section
Ideally the applicant will have a degree of experience in the following skill set:
- Key Skills: Experience in the use of Spreadsheets (preferably Excel) would be an advantage
- Experience of / an interest in working in the fresh produce industry and in a trading environment
- The ambition and potential to develop beyond the initial requirements of the job
Benefits:
- Holidays: 23 days per annum (There may be some public holiday working)
- Contributory pension where the employee contributes 5% of salary and the employer contributes 3%
- Eligible to join the pension scheme after 3 months probation
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience of Administrative Assistant, Sales Administrator, Sales Admin, Administrator, Officer Administrator, Office Admin, Office Assistant, Office Associate, Office Support, General Admin, Team Administrator and Business Support Assistant may also be considered for this role.
