Job Title: Administrative Officer
Location: Hulme, Manchester
Salary: Competitive based on level of experience
Job Type: Full time, Permanent
The College is located in Hulme a mile south of the centre of Manchester and very close to Manchester University and Manchester Metropolitan University, with excellent transport links. It is one of the largest Sixth Form Colleges in the country and rated as Outstanding at the last Ofsted Inspection.
They are seeking a reliable and suitably experienced individual for the role of Administrative Officer to provide administrative support to members of the College Management Team and others.
Main Duties and Responsibilities:
- To actively participate in and contribute to the team, covering for other members of the college office team where appropriate
- To advise or guide new starters working in the college office on standard information or procedures
- To support the Assistant Principal with compiling the college SAR and DDPs
- To provide administrative support to the Head of Curriculum, Curriculum Team and Teaching School
- To provide a range of administrative functions including: answering and distribution of telephone calls, assisting and producing, where applicable, mail merge letters, PowerPoint presentations, inputting data and spreadsheet tasks for CMT
- To assist with duties in Reprographics and provide cover for the Reprographics technician when required
- To become familiar with the services provided by the office in order to be able to deal with enquiries and requests for information from both internal and external enquirers
- To be conversant with the college database and to operate this when required
- To prioritise and allocate in the most efficient and effective way, all incoming work and have flexibility and a readiness to undertake a wide range of tasks
- To type agenda, minutes and materials for meetings and organise refreshments
- To assist with the collation/preparation of materials required for college events
- To assist with college marketing at Partnership High Schools and other local schools as required
- To review and maintain administrative procedures to ensure compliance with college procedures and adherence to data protection legislation
- To further develop an efficient administrative support system, realising and deploying the potential of IT and other technologies in the administration of the College
- To assist with evening/weekend activities and functions and other events as required
- To work as an effective member of the whole college administration team
- To undertake general office duties when required: filing, operation of franking machine, inputting data, answering and forwarding of telephone calls, reception cover
- The post holder will be expected to work flexibly to provide cover for and/or work in collaboration with colleagues in the college office.
The successful Candidate will have/ be:
- Experience in an administrative role
- Educated to degree level or equivalent, or substantial relevant experience that demonstrates a high order of literacy, numeracy and analytical skills.
- Proficiency in working with standard office applications such as MS Word, Excel and Outlook
- Excellent organisational and administrative skills
- The ability to operate a computerised administrative system / database and produce reports from this database
- Ability to prioritise and multitask and manage own workload
- Ability to meet deadlines
- Willing to adapt to changing priorities
- Excellent telephone manner
- The ability to maintain quality and organisational procedures for the efficient running of the College office
- The ability to recognise and appreciate the confidential nature of some work undertaken
- Excellent attention to detail
- Carries out routine liaison to pass on information promptly and accurately to all those who need to know.
- Ability to empathise with 16-19 year olds within a college situation
- High level of literacy/communication skills
- Evidence of commitment to Continuous Professional Development
Personal Attributes and Specifications:
- Positive and Enthusiastic approach
- Flexibility and a readiness to undertake a wide range of tasks
- Smart in appearance and manner
- Ability to work outside normal office hours on occasions
- In sympathy with the Catholic ethos of the College, including a commitment to co-operation and helpfulness and a concern for the well-being of others
- Enhanced DBS Clearance
- Ability to meet the requirements of the Asylum and Immigration Act (to be legally employed to work in the UK)
Please click on the APPLY button and CHECK YOUR EMAILS for the link to our Client’s careers page.
Candidates with the experience and relevant job titles of: School Administrator, Administrative Officer, Administrative Assistant, Administration Executive, Office Administrator, Administration Clerk, Business Administrator, General Administration will be considered for this role.
