Job Title: Construction Office Manager
Location: London
Salary: £28,000 – £35,000 (dependent on experience)
Job type: Full Time, Permanent. 40 hours per week. Hybrid.
EZ Repair (Easi Construction LTD) is a dynamic and rapidly growing maintenance and repair service provider specializing in business-to-business maintenance solutions. Despite being relatively new, we have quickly established a reputation for delivering high-quality maintenance services to our clients. We take pride in our excellent level of customer service, ensuring satisfaction from the beginning to the end of every project. Our small yet dedicated team is based in and around the Greater London area, offering a diverse range of maintenance solutions to businesses.
About the role:
As a newly created role within the business, the Administrative Assistant will be responsible for assisting in the day-to-day planning, scheduling and organising of projects across the business. The ideal candidate will have excellent administrative skills, a keen eye for detail and the ability to multitask effectively in a fast-paced environment. They will have strong administrative skills, be proficient in using various office software, and have the ability to coordinate with various staff in all departments. If you are organized, detail-oriented and enjoy providing support in a fast-paced office environment, we would love to hear from you.
Responsibilities:
- Managing basic Quickbooks tasks, including data entry, financial record keeping, expense management and invoicing.
- Compile documents such as quotations, specification sheets and proposals for projects.
- Placing and tracking orders for supplies, services and other necessities.
- Scheduling for our technicians as well as organising meetings with clients and liaising with other sub-contractors.
- Communicate effectively within the team to get progress updates from staff on the road.
- Providing exceptional customer service by addressing customer inquiries and concerns promptly and professionally.
- Answering incoming calls and directing them to the appropriate team members, or taking messages and relaying information in a timely manner.
- Handling queries and questions from clients and colleagues, ensuring timely and accurate responses within.
- Performing data input tasks, updating company data in real time and maintaining accurate records. Attention to deal is essential here.
Skills Required:
- At least one year experience in a similar role admin related role – construction administration roles preferred.
- Ability to adhere to schedules and deadlines, ensuring tasks are completed in a timely manner.
- Excellent verbal and written communication skills to liaise effectively and professionally with clients and team members.
- Minimum two years experience of basic computer skills, including the use of software such as Quickbooks and Microsoft Office suite.
- Ability to make sound decisions and solve problems using practical judgment.
- Capable of working collaboratively with colleagues as well as independently when required.
- Exceptional attention to detail to ensure accuracy in data entry and other tasks.
- Ability to see tasks through to completion, demonstrating dedication and diligence in all responsibilities.
Benefits:
- Generous holiday leave plus bank holidays
- Yearly bonus
- Travel expenses
- Company pension
- Learning opportunities / growth opportunities
- Room for promotion
- Friendly work environment
If you have a ‘can do’ attitude and want to join a growing business apply now.
Candidates with experience or relevant job titles of; Admin Assistant, Office Administrator, Administrator, Office Administration Assistant, Administration Clerk, Administrative Assistant, Office Coordinator, Receptionist, Secretary, Business Administrator, Support Administrator, Reception Administrator, Business Support, Executive Assistant, Personal Assistant, PA, Office Assistant, Office Coordinator, Office Manager, Construction Office Assistant, Building Assistant.
