Job Title: Administrative Assistant
Location: Gloucester
Salary: Competitive
Job Type: Full Time, 37.5 hours p/w, Permanent
Bruton Knowles LLP is an independently owned Chartered Surveying practice who provide a comprehensive range of surveying and property services.
We’ve taken on new, innovative ways of working to deliver our services and we’ve created a new strategy to target key areas of growth for the business.
The Position:
We are currently looking to appoint a full-time Administrative Assistant. The purpose of this role will be to provide administrative support to the Utilities & Infrastructure Team, based in the Gloucester office, and wider BK offices as well as general office administrative duties. We are looking for applications from pro-active individuals who have experience in using Microsoft Office programmes including Microsoft Excel.
Main Responsibilities, Tasks and Key Duties:
- To primarily provide support to the Utilities & Infrastructure Administration Team to assist with the administrative workload. The role will also support administration across the whole business
- To assist with admin duties when required including; typing some documents, formatting, collating, binding and amending documents
- To assist with sending out large-scale mailshots
- To fully utilise equipment and systems; photocopying, scanning, printing, franking machine
- To set up new jobs/projects and administer existing jobs
- To assist in production of all invoices to enable team to meet monthly and year end targets
- To ensure that schedules for key clients are updated and circulated regularly
- To co-ordinate and assist with survey access and maintaining records for clients using all required systems
- To maintain the team’s filing systems including producing new files and regularly reorganising and archiving
- To open, distribute and frank post
- Record phone calls, enquiries and requests, and handling them when appropriate
- To cover reception as and when required
- Compliance with Company standards and procedures
- Shadowing and working with a Senior Technical Administrator
The Candidate:
- The job will require someone who can efficiently organise their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines and provide an effective and efficient administrative service.
- The role will require someone who is resilient and able to deal with changing demands and tight deadlines.
- The successful candidate will:
- Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing
- Have a high level of attention to detail
- Have the ability to manage time effectively, prioritising tasks to ensure that deadlines are met
- Be a keen team member, with the ability to accept responsibility and work on their own initiative
- Possess excellent client relationship skills
- Maintain discretion when dealing with confidential data
- Knowledge, Skills and Abilities
- Excellent organisational skills with the ability to work flexibly to accommodate changing priorities and deadlines
- A team player with the ability to work unsupervised and as part of a busy team
- Self-motivated, keen to learn and develop and has a can-do attitude
- Essential Criteria
- Excellent oral communication, interpersonal skills and polite telephone manner
- Excellent IT and systems skills and a highly proficient and experienced user of all Microsoft Office programmes, with excellent numeracy and spreadsheet skills. Previous experience with Mail Merges in Microsoft Word.
Skills and Qualifications:
Four GCSE grades A-C or 9-4 including English and Maths
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; Office Assistant, Office Administrator, Property Admin, Office Admin, Administrator, Admin, Office Associate, Office Manager, Office Support, General Admin, Negotiator, Executive Assistant, Personal Assistant, PA may also be considered for this role.
