Administration Assistant

Job Title: Administration Assistant

Salary: £18,000

Location: Abingdon

LTi Metaltech is the recognised expert in high integrity welded structures capable of withstanding extreme pressure, vacuum and temperature differentials.

We pride ourselves in delivering cutting edge technologies for industries including Fusion & Nuclear, Healthcare and Renewables, with further capabilities and insights targeted at Transport & Rail.

Overseas candidates will NOT be considered for this role. We are not sponsoring Visa’s at this time, so please refrain from applying unless eligible to work in the UK

The Role:

To support the business in all areas of administration; to provide a professional and personable first point of contact for all enquiries, both over the phone and in person; to streamline administrative processes to be more efficient and effective.

Due to the nature of the role, a high level of confidentiality is required.

Key Responsibilities:

1. Reception
   1. Answering the entry phone and ensuring relevant paperwork is completed.
   2. Answering the main LTi phone.
   3. Meeting visitors, coordinating refreshments .
   4. Ensuring Covid measures are adhered to.
2. Office administration
   1. Management of meeting rooms (bookings and housekeeping)
   2. Overseeing incoming and outgoing mail
   3. Upkeep of office space, ensuring a high presentation at all times
   4. Updating company notice boards
3. Office supplies & stock control
   1. Ordering and overseeing distribution of stationery
   2. Ordering workwear and managing the uniform cupboard
   3. Ensuring kitchen is stocked with milk, tea, coffee and sugar, ordering more when required

4. Event management
   1. Assisting in organisation of social events eg summer gathering, Christmas party, food trucks
   2. Managing and distributing Christmas and birthday gifts, Company Christmas cards
   3. Organising and communicating regarding upcoming Company Update Meetings
5. Assistance to the MD
   1. Travel coordination including flights, hotels, taxis and itineraries
   2. Point of contact for queries on MD’s diary
   3. Company car maintenance (booking of services, tyre replacement etc)
   4. General administrative support
6. Departmental support
   1. Finance eg. payroll distribution, filing, data entry
   2. HR eg. assisting in maintaining records and the time and attendance system, interview organisation
   3. Purchasing – Purchase Order entry, price comparisons
   4. Production/Planning – data entry, spreadsheet maintenance and analysis and updating ERP system

The Candidate:

• Educated to A Level or equivalent such as an Apprenticeship or Diploma
• Proficient user of Microsoft Office (Word, Excel and Outlook)
• Excellent written communication skills

Day to Day:

• Take responsibility for aspects of Occupational Health & Safety (OH&S) over which they have control.
• Adhere to the Company’s OH&S requirements (defined in OH&S policy, risk assessments, work instructions and through training, etc.).
• Take reasonable care for their own health and safety.
• Consider the safety of other persons who may be affected by their acts or omissions.
• Work in accordance with information and training provided.
• Refrain from intentionally misusing or recklessly interfering with anything that has been provided for health and safety reasons.

Benefits:

• 25 days Holiday + BHs
• Private Healthcare Scheme
• Group Personal Pension Scheme
• Occupational Health Provision
• Life Assurance Scheme
• Employee Assistance Programme
• Refer-a-Friend Scheme
• Cycle to Work

Please click the APPLY button and to submit your CV and Cover Letter.