Job Title: Finance Administrator
Location: Waterlooville
Salary: Support Staff Grade FTE C1 £23,115.00
Hours: Monday to Thursday 8:30am – 4:30pm, 8:30 – 4pm Friday
Job Type: Full-time – Permanent, 37 hours a week, 52 weeks per year
The Role:
The Trustees are seeking to appoint a Finance Administrator to join our hardworking, committed and enthusiastic team. The position is a pivotal part of the administration of the finances and other resources provided to support the Finance Team. The role will require the successful candidate to liaise with the Teachers, Heads of Department and members of the support staff as well as liaison with parents and pupils.
The Trustees are looking for someone who will be highly organised and possess good Interpersonal skills. The principal responsibilities of the Finance Administrator are data input of orders and invoices, ensure all supplier invoices are timely paid and authorised and oversee the sales from the school shop, in addition to other duties.
Key Responsibilities:
Administration / Finance:
- Data input of orders and invoices as directed, within timescales specified in the School ‘s Manual of Financial Practice and Procedures
- Supplier details – create new suppliers and amend details of existing ones
- Reviewing statements on a monthly basis
- Ensure all supplier invoices are properly authorised and purchase orders are attached
- Liaise with leasers, suppliers and parents over any queries or concerns
- Assist with the banking and recording of income, including catering
- Assist with the compiling of spend on the school credit cards when the statements are received
- Oversee sales from school shop, recording onto Tucasi and ensuring stock is ordered as appropriate
- Reports – assist with the production of school trip reports as requested
- Assist with year-end stock check
- Any other duties commensurate with the position as directed by the Deputy Finance Manager, Finance Manager or Director of Business and Finance
Customer Service:
- Act as first point of contact for enquiries relating to finance, responding within standard procedures or referring the enquiry to an appropriate destination
- Promote the image of the school in all contacts with the outside world
Staff Management and Teamwork:
- Work cooperatively with others towards shared goals contributing to the development of others through shared knowledge
- Provide cover for colleagues where required
- Ensure CPL is completed on Weekly 10
Systems:
- Ensure Tucasi is regularly updated with SIMS data
- Ensure parents are distributed with appropriate passwords
The Candidate:
- GCSE (or equivalent) in English and Mathematics
- Sound administrator with attention to detail
- Articulate, literate and numerate
- Excellent interpersonal and communication skills (verbal and written)
- Organisational ability and able to manage time to prioritise tasks and meet deadlines
- Appreciation of the issues working around young people and prepared to train to gain up to date knowledge of relevant legislation and guidance in relation to working with, and the protection of children and young people.
- Ability to support the school ethos
- Confidentiality and discretion
- Use of initiative
- Sense of humour
- Confidence and assertiveness
- Tidy and organised approach with attention to detail
- Ability to work under pressure and multi -task
- Ability to work as part of a team and independently
- Ability to forge and maintain good relationships with members of staff
- Takes pride in work and has high expectations of self and others
- Willingness to participate fully in the life of the school
- Willingness to work overtime if required
About Us:
Oaklands is a Catholic Academy taking in boys and girls from 11 -18, which has been established by the Diocese of Portsmouth for the education of Catholic children who live within the designated parish catchment area allocated to the school.
In return we offer an excellent salary and benefits package, the prospect of working for a value-led organisation which is committed to educational excellence, the training skills and resources to share best practice, plus a supportive and dedicated staff and senior team.
Please Note: You do not have to be a Catholic to work at Oaklands; the Trustees welcome applications from candidates of differing faith backgrounds or none who can be supportive of the school ethos.
Closing Date: Sunday 10th March 2024 at 5pm
Interview Date: Week commencing 11th March 2024
Please click the APPLY button and to submit your CV and Cover Letter.
Candidates with the experience or relevant job titles of; Administration, Finance, Finance Administration, Finance Administrator, Finance Admin, Financial Administrator, Payroll Administrator, Accounts, Finance Assistant, Account Assistant, Accounts Administrator, Finance Assistant, Accounts Assistant, Accounts Administrator, Accounts Clerk, Finance Clerk, Accounts Payable, Accounts Receivable, Credit Control will also be considered for this role.
