Job Title: Business Support Administrator
Location: Home-Based
Salary: £23,210 – Increasing to £26,132 following successful completion of a 6-month probation period
Job type: 12 Month Fixed Term
The Company:
Migrant Help is a leading charity that has been established for over 50 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential.
The Candidate:
The successful candidate will be team oriented with the ability to take a proactive approach with close attention to detail.
The scope of the role is to provide high quality and timely administration for the AIRE contract. The successful candidate will contribute to the overall success of the organization in accordance with Migrant Help’s aims and objectives. They will assist the Business support Centre with its core administrative function, providing effective support where required.
If you are organised, with demonstrable experience working in an innovatively and are looking for an exciting role that makes a difference, we’d love to hear from you!
Duties and responsibilities:
- Maintain an efficient up to date recording and monitoring system including assisting with data entry
- Liaise with the Submissions & Regional teams regarding completed and returned documentation
- Support with the timely and accurate allocation and recording of ASPEN cards in line with agreed processes
- Ensure that the Asylum Support Forms (ASF) main spreadsheet is accurate and reflective of the current situation
- Support with the management, monitoring and allocation of complaints in a timely manner
- Circulate, update and file information received via email inboxes as appropriate
- Maintain accurate records of invoices, delivery notices received from contractors and service commissioners including operational statistical information as directed by operational need
- Monitor stationery, consumables, and office supplies, ordering on a regular basis
- Ensure monthly petty cash return and other documents are posted timely to finance team
- Participate in regular team briefings/meetings and take accurate records and be responsible to take minutes of external partnership meeting as required
- Provide administrative support to other colleagues as and when required
Experience and Skills:
- Experience of general office and administrative duties
- Experience of maintaining filing systems and databases
- Good communication skills – verbal, written and listening
- Ability to work accurately and systematically, demonstrating attention to detail
What else to expect:
- The Business Support Centre operates Monday to Friday 9am – 5pm, there may be occasions where you are needed to work outside of these hours so flexibility is required
- This role is a homebased role, however there may be occasion where travel is required
- This post is subject to a Disclosure and Barring Service (DBS) check & Counter Terrorism Clearance (CTC) For CTC application applicant must:
- Be able to provide a valid passport eg. 10-year full British passport, EU or non-EU Passport with indefinite leave to remain
- Be able to provide continuous UK address history for the previous 5 years
- Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment
Benefits:
- Flexibility and work life balance
- Enhanced family friendly provisions
- Additional holiday entitlements
- Perkbox benefits
- Non-contributory pension scheme
Please click on the APPLY button to complete the application form for this role.
Candidates with the relevant experience or job titles of: Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Office Assistant, Office Coordinator, Clerk, Business Administrator may also be considered
