Job Title: Team Assistant
Location: Chessington
Salary: Up to £30,000 per annum
Job type: Permanent. Full-time. 37.5 hours over 5 days per week
About us:
Wyatt Carruthers Jebb Ltd is a multi-disciplinary firm of Consulting Civil and Structural Engineers and Building Surveyors. The company was established in 1990 and is known for its industry expertise and client care.
Our client base ranges across varying sectors including the public sector, residential, commercial, education, and heritage, and our project sites take us into Central London and into the Home Counties.
We take pride in our open-door policy and relaxed working environment, whilst maintaining a high quality and informed service.
Key Responsibilities and Duties:
- Speaking with Housing Association Tenants, Leaseholders and Clients to arrange access appointments.
- Coordinating and managing appointments site meetings and the like for staff and managing team staff diaries to prevent duplicate bookings.
- To liaise with staff to arrange investigations and keep working files in a good order, ensuring that documentation required by the company is completed by other team members where necessary and placed in each working file.
- Undertake tender comparisons, type up draft invoices, calculate VAT etc.
- Maintaining general office files, including creating job files and fee files, maintaining job lists, general filing and file maintenance, and dead jobbing.
- Typing documents to be issued to Clients.
- Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents including office correspondence and memos.
- Oversee office equipment and supplies.
- Performing other relevant duties when needed.
Applicant Requirements
- Eligible to work in the UK.
- An excellent command of the English language.
- 5 or more years’ proven office administration experience at senior level.
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel and Outlook).
- Confident typist. Ideally to 60-70 WPM.
- Ability to handle confidential data and information.
- Confident with maths. A good working knowledge of accountancy/finance/raising invoices/debtors is preferred.
- Confident in speaking on the telephone in a professional manner.
- Multi-tasking and time-management skills, with the ability to prioritise tasks.
- Ability to learn quickly and understand the work of the team.
- Ability to self-motivate.
- Excellent organisational skills.
- A background working in the construction industry/property management is desirable.
- Experience with audio typing equipment is desirable.
Benefits
- Good transport links
- Nearby on-street parking
- 20 days annual leave plus bank holidays (full time/pro rata). (Increases to 25 days upon completion of probation period).
- (Upon completion of probation period).
- Relaxed working environment
- Various Teambuilding and Social events throughout the year
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience of; Administrator, Admin, Sales Support, Support, Customer Services Executive, Assistant, Customer Services, Administrative Assistant, Customer Support, General Assistant, Customer Services Administrator, Customer Services Support, Customer Service Advisor, Customer Assistant, Customer Service Consultant, Customer Service Administrator, Business Support, Office Administrator, Office Admin, Office Assistant, Customer Service Representative, Client Service, Office Associate, Office Support, General Admin, Team Administrator, Team Admin may also be considered for this role.
