Job Title: Personal Assistant
Location: Hybrid role working from our Manchester office 2-3 times per week or as and when required
Salary: Competitive
Job type: Full Time, Permanent
Working Hours: 35 hours per week (These can be worked flexibly)
About Vidett:
Vidett is one of the UK’s leading professional trustee and governance firms. We work with other businesses helping them look after pension schemes and other benefits they provide to their employees. Our clients range from the very small to the very large and include the RSPCA, Pizza Hut, Volvo and Kimberly-Clark.
About the Role:
The role of a Personal Assistant is an exciting and varied one. At Vidett you’ll support the Executive Assistant by providing administrative support to members of the Vidett team in Manchester and the wider team as and when necessary, ensuring our Manchester office is well run. No two days will be the same!
Due to the changing nature of the business, you may from time to time need to undertake other activities of a similar nature that fall within your capabilities.
About you:
The following skills, abilities and personal qualities are required:
- At least 2 years’ experience of working as a PA
- The ability to take instruction well and multi-task efficiently
- Clear aptitude for planning and organising and attention to detail
- Proficient use of MS Office packages, particularly Word, Outlook, PowerPoint and Excel
- Self-motivated, problem solver
- Proactive and manages time and workload effectively
- Good interpersonal skills with the ability to communicate with all levels of seniority
- Builds and maintains effective working relationships with colleagues and external contacts
- Ability to work in advance of deadlines and prioritising multiple tasks
- Enthusiastic, positive and flexible approach to work
- Strong verbal and written communication skills
- Experience within the financial services industry and/or a background in pensions is desirable but not essential to the role.
Key Responsibilities:
General PA Matters:
- Diary management – organising and maintaining complex and frequently changing diaries for the team including meeting and greeting guests as and when necessary, in the Manchester Office
- Co-ordinating UK travel, accommodation and on and off-site meetings
- Help organise in-house or off-site activities like parties, celebrations, and team awaydays etc
- Print documents etc for signing and obtain relevant signatures
- General administration support as needed, eg draft letters for the Directors, collating agenda packs – both in paper and electronically etc
- Maintain confidentiality of business and client information and data
- Management of monthly expenses and credit card submissions
- Assist with the facilitation of internal meetings
- Committee support including preparation and distribution of materials and agendas, minutes, actions as well as attendee tracking and reminders
Facilities:
- Help ensure we have fire warden and first aid responders
- Liaise with reception to provide general support to visitors
- Help ensure compliance with health and safety (H&S) requirements in conjunction with the landlord, including facilitating visits from H&S company, fire risk assessments etc
General Office Matters:
- Part of switchboard group, answering calls and passing on messages
- Place stationery orders and maintain suitable supplies
- Help ensure general office tidiness
- Running general errands and shopping for office supplies
- Book meeting rooms
- Order lunches and refreshments for meetings
- Mail merges and printing
Benefits:
- Work with a fun and supportive team
- 25 days annual leave
- Hybrid working
- Discretionary annual bonus
- Company pension
- Health & Wellness program
- Health cash plan
- Sick pay
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with the relevant experience or job titles of; PA, Personal Assistant, EA to Associate, PA to Associate, Customer Service Assistant, Switchboard Handler, Office Assistant, Business Administrator, Admin Assistant, Administrator, Executive Assistant, Business Assistant, Secretary will also be considered for this role.
