Payroll & Pensions Officer

Job Title: Payroll & Pensions Officer

Location: Hulme, Manchester

Salary: £24,917 – £27,189

Job Type: Full time, Permanent

The College is located in Hulme a mile south of the centre of Manchester and very close to Manchester University and Manchester Metropolitan University, with excellent transport links. It is one of the largest Sixth Form Colleges in the country and rated as Outstanding at the last Ofsted Inspection.

Main Duties and Responsibilities:

Provision of an effective and efficient Payroll and Pensions service. Covering all aspects of payroll and pensions administration, ensuring staff are paid on time in accordance with their contract of employment while remaining fully compliant with statutory requirements and financial regulations.

Responsibilities:

• Preparation of monthly payroll
• Checking of monthly payroll reports provided by the bureau
• Working with the bureau to ensure that any errors are rectified
• Submission of monthly pension contribution submissions to GMPF and Teachers Pensions
• Month end reporting and reconciliations
• Work with the Payroll Bureau to ensure that pension schemes are administered in accordance with relevant schemes’ specifications
• Process the MCR Submission for Teachers’ Pensions
• Maintenance of Auto Enrolment as per the legislation
• End to end administration of the annual Support Staff Standards Payment
• Administration of staff pay rises including pay awards, responsibility allowances and annual pay spine increases
• Preparation and publishing of the Gender Pay Gap report
• Preparation of the End of Year Certificate for Teacher Pensions
• Dealing with routine pay and pension queries from staff of the College
• End to end administration of the College Cycle to Work, Technology and other salary sacrifice schemes
• Attendance at relevant training courses to keep up to date with legislation and processes
• Assistance with ad hoc reports
• Liaison with auditors where necessary on any areas of payroll and/or pensions
• Ensuring that all data is accurate and processed in line with GDPR guidelines
• Supporting wider cross college events and initiatives as appropriate

General

• To be aware of and comply with all College policies and procedures
• To be aware of equal opportunities and to demonstrate these principals in all aspects of work
• To understand the College’s Safeguarding and Health and Safety policies and to work within its guidelines

Staffing

Staff Development

• To undertake staff development
• To take part in the College’s Appraisal process

Other

• To support the aims and objectives of the College
• To attend meetings as appropriate
• To undertake any other duties the Principal or their designated alternate may reasonably direct from time to time within the context of the Loreto College contract
• To take all reasonable steps to ensure the security of any personal data relating to College employees or students, (either future, current or past) to which you have access, in line with the requirements of the College’s Data Protection Policy and the General Data Protection Regulation (GDPR).
• This Job Description is subject to periodic review and amendment

Person Specification

• Previous experience of a payroll and pensions role within an educational environment
• Proficiency in working with standard office applications such as MS Word, Excel and Outlook
• Excellent organisational and administrative skills
• Ability to prioritise and multitask
• Ability to manage own workload
• Ability to meet deadlines
• Excellent attention to detail
• The ability to maintain quality and organisational procedures
• The ability to recognise and appreciate the confidential nature of some work undertaken
• Ability to empathise with 16-19 year olds within a college situation
• Evidence of commitment to Continuous Professional Development
• Educated to A-Level or equivalent, or substantial relevant experience that demonstrates a high order or literacy, numeracy and analytical skills
• Positive and Enthusiastic
• Flexibility and a readiness to undertake a wide range of tasks
• Smart in appearance and manner
• Ability to work outside of normal office hours on occasions
• In sympathy with the Catholic ethos of the College, including a commitment to co-operation and helpfulness and a concern for the well-being of others
• A A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes in circumstances
• Committed to Equality and Diversity
• Enhanced DBS Clearance*
• Ability to meet the requirements of the Asylum and Immigration Act (to be legally employees to work in the UK)

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Candidates with the relevant experience or job titles of Payroll Officer, Payroll Administrator, Pensions Administrator, Accounts Clerk, Payroll, Finance Clerk, Payroll Executive, HR and Payroll Specialist, Payroll Admin, Payroll Coordinator; may also be considered for this role.