Administrative Services Manager

Job Title: Administrative Services Manager

Location: Hulme, Manchester

Salary: £33,828 – £35646

Job Type: Full time, Permanent

The College is located in Hulme a mile south of the centre of Manchester and very close to Manchester University and Manchester Metropolitan University, with excellent transport links. It is one of the largest Sixth Form Colleges in the country and rated as Outstanding at the last Ofsted Inspection.

They are seeking a reliable and suitably experienced individual for the role of Administrative Services Manager to provide administrative support to members of the College Management Team and others.

Main Duties and Responsibilities:

The purpose of the role is leading the department to provide an outstanding administrative service to students, staff and visitors. The Administrative Services Manager works closely with various members of the Senior Management Team across a wide variety of functions including: Admissions to College and College Wide Marketing Events.

Responsibilities

• Direct Line Management of the Office and Reprographics Manager and Admissions Manager.
• To ensure all department work is delegated as appropriate and completed within deadlines.
• Lead the department in promoting a team approach and a professional ethos.
• Ensuring the department KPIs are met through the monitoring of the college service desk system.
• To provide a range of administrative functions including: answering and distribution of telephone calls, assisting and producing, where applicable, mail merge letters, PowerPoint presentations and spreadsheet tasks.
• To be conversant with the college database and to operate this when required.
• To further develop an efficient administrative support system, realising and deploying the potential of IT and other technologies in the administration of the College.
• To assist with evening/weekend activities and functions and other events as required. To work flexibly to provide cover for and/or work in collaboration with colleagues in the college office.
• Lead the general administrative function of the department in support of the Admissions Workflow, supporting the Admissions Manager in their work.

Staffing

Staff Development

• To undertake staff development where appropriate.
• To take part in the College’s Appraisal Process.

Deployment of Staff

• To ensure that appropriate arrangements for cover are made when absent.
• To work as part of a team and to ensure effective working relations.

Quality Assurance

• To contribute to the process of the setting of targets within the department and to work towards their achievement.
• To assist with the implementation of College quality procedures, especially through contribution to the self-assessment process.

Other

• To support the aims and objectives of the College.
• To attend meetings as appropriate.
• To carry out duties with due regard to the college’s policies on equal opportunities, health and safety and quality assurance.
• The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteer to share this commitment.

Person Specification

• Significant previous experience in an administrative role
• IT literate with a sound knowledge of MS Word, Excel and Outlook
• Excellent organisational and administrative skills
• Ability to prioritise and multitask
• Ability to manage own workload
• Ability to meet deadlines
• The ability to maintain quality and organisational procedures for the efficient running of the College office
• The ability to recognise and appreciate the confidential nature of some work undertaken
• Willingness to carryout training of other admin staff
• Excellent attention to detail
• Ability to empathise with 16-19-year olds within a college situation
• A clear understanding of developments in post-16 education
• High level of literacy/communication skills
• Evidence of commitment to Continuous Professional Development
• Educated to degree level or equivalent, or substantial relevant experience that demonstrates a high order of literacy, numeracy and analytical skills.
• Positive and Enthusiastic
• Able to motivate others within the team to achieve set objectives
• A willingness to show flexibility in working arrangements in terms of duties and working patterns to meet emergencies and changes circumstances
• Smart in appearance and manner
• Ability to work outside normal office hours on occasions
• In sympathy with the Catholic ethos of the College, including a commitment to co-operation and helpfulness and a concern for the well-being of others
• Committed to Equality and Diversity
• Enhanced DBS Clearance *
• Ability to meet the requirements of the Asylum and Immigration Act
• To be legally employed to work in the UK

Please click on the APPLY button and CHECK YOUR EMAILS for the link to our Client’s careers page.

Candidates with the experience and relevant job titles of: School Administrator, Administrative Officer, Administrative Assistant, Administration Executive, Office Administrator, Administration Clerk, Business Administrator, General Administration will be considered for this role.