Job Title: Office Administrator / Sales Support
Location: Leeds
Salary: circa £22,000 per annum
Job Type: Permanent/Full-time – 37 hrs per week Mon-Thurs 8.30 – 4.30pm, Fri 8.30 – 4.00pm (Flex Fri pm scheme, with opportunity to leave at 1pm)
About us:
If you want an exciting opportunity to join a great company with a fantastic culture, then this is the job for you! Our Core values are Trust * Team * Excellence. A company where people are encouraged to dream and take chances. We believe personal growth is just as important as the company’s success. Everyone is encouraged to contribute, and every contribution is respected.
Oilgear UK is part of the international Oilgear group producing High Pressure Hydraulic equipment and systems in the UK with facilities located strategically around the globe.
Oilgear have been producing electronic control systems for over 40 years within a business that was created in 1921, we are celebrating 100 years in business.
About the role:
We are looking for an enthusiastic self-motivated individual to join our team in Leeds. Working within a small team the role of Office Administrator / Sales support is varied and busy. You will support both the sales and the accounts functions. You will assist the internal and external sales team to develop, retain customer loyalty and enhance the customer experience. Working to assist the finance team in maintaining ledgers and data input this will be a varied role which requires a multi skilled individual.
This is a varied role and requires someone with office admin experience that can provide us with adaptability and flexibility to support the team. Attention to detail and the ability to organise and prioritise workload is key.
Main Responsibilities:
General Admin & Reception duties including answering the phone, post, meet and greet of visitors.
Support sales team in all aspects of the sales function when required including: –
- Sales Order Processing
- Diary Management
- Liaise with customers directly (via telephone, email and occasionally face to face)
- Handle customer calls coming through to internal sales
- Maintain, monitor and respond to all customer enquiries entering Oilgear through the enquiries inbox
- Assist in the preparation of quotes
- Assist in the maintenance KPI data, including, daily sales updates, new order review and margins and weekly rolling Forecasts
- Signposting and passing through non sales enquiries to the relevant department
- Maintain, update and keep dates and data accurate on the quotes log and CRM
Assist finance & supply team, responsible for accounting functions including: –
- Purchase orders & invoices – delivery note matching, coding & input data
- Check for discrepancies and query, liaise with relevant depts & suppliers
- Sales ledger invoicing and credit control
- Manage the holiday calendar and absence information Chasing Order Acknowledgements
- Checking delivery dates
- Preparing RFQs
Essential Experience:
- Experience in accounting software
- Proficient in Excel/ Word & Outlook
- Experience of working in a similar role, preferably engineering or manufacturing
- Excellent organisational and communication skills
- Flexible
- Excellent levels of literacy
Benefits:
- 30 days increasing with service to 33 days
- Company Pension Scheme
- Enhanced Sick Pay Scheme
- DIS Scheme
- Flexi Friday Scheme
Please click the APPLY button and to submit your CV and Cover Letter.
Candidates with experience or relevant job titles of; Sales Office Assistant, Office Administrator, Sales Admin, Office Admin, Administrator, Admin, Sales Associate, Office Manager, Office Support, General Admin, Accounts Administrator, may also be considered for this role.
