PA to Head of Henry Moore Institute/Programme Coordinator

Job Title: PA to Head of Henry Moore Institute/Programme Coordinator

Location: Henry Moore Institute, The Headrow, Leeds

Salary: £23,000 – £25,000 + 12.5% pension contribution + other benefits

Job Type: Full Time, permanent, 35 hours/week (Monday to Friday 9.30am – 5.30pm)

The Henry Moore Foundation was established by one of the great sculptors of the twentieth century. Today it is the largest artist-endowed grant-giving foundation in Europe.

This is an excellent opportunity to work in an important position in a vibrant visual arts organisation, offering a pivotal role within the Programme team.

We are looking for a well-organised, highly motivated self-starter; a confident and diplomatic communicator with a keen interest in the visual arts and excellent attention to detail. Our ideal candidate will have exceptional time management skills, good literacy and numeracy skills, enjoy working as part of a team and will be adept at anticipating team needs.

This is an ideal role for someone with great organisational skills and a ‘can do’ attitude, who is seeking to develop their career in the visual arts.

Responsibilities include but are not limited to:

• Provide PA and administrative support to the Head of HMI, including diary management, correspondence, internal communication, travel arrangements, budget management, research and the preparation of presentations.
• Provide administrative support across the wider programme team, including answering and redirecting calls within the Institute as required.
• Assist the Head of HMI and the wider programme team to deliver a programme of exhibitions and displays, including liaison with artists, collections and their representatives, museums, galleries and other partners.
• Organise exhibition openings, arrange exhibition photography and arrange travel, accommodation and hospitality for VIP guests.
• Assist with the production of programme interpretation material, including liaison with authors, monitoring deadlines, sourcing images, negotiating fees and obtaining permissions and copyright. Distribution of new essays to subscribers.

Person Specification:

The following experience, skills and attributes are essential [E] or desirable [D] to fulfil this role.

• Confident and diplomatic in face to face and telephone communications and negotiations (E)
• Organised and able to work to deadlines (E)
• Enjoys working as part of a team, anticipating the team’s needs and offering support as required (E)
• Discretion in handling confidential matters (E)
• Highly competent in using Microsoft Outlook, Word, Excel and PowerPoint (E)
• An interest in art, and sculpture in particular (E)
• Experience of working in a cultural organisation is desirable (D)

Staff Benefits:

• Generous employer pension contribution of 12.5%.
• Time off for family emergencies (unpaid) and compassionate leave (paid) is awarded in the unfortunate event of the death of a direct family member.
• Company sick pay (includes SSP) on the completion of 6 months’ service.
• Income Protection insurance covers up to 50% of your salary if you are absent due to sickness from the 7^th month of absence up to 5 years (subject to HMF terms and conditions and acceptance onto the scheme by the insurers).
• Life insurance provides your family with financial support should you die while in our employment (subject to HMF terms and conditions and acceptance onto the scheme by the insurers).
• Vouchers for a free eyesight test for DSE (Display Screen Equipment) users.
• Interest-free loan of up to £1,000 to assist with the purchase of annual travel tickets, a car or bicycle.
• Tea, coffee and biscuits are provided free of charge!

Further information about the Henry Moore Institute is available on our website.

If you are excited by this opportunity and, having read the job specification, you have the credentials to meet the requirements of the role, we would be delighted to receive an application from you. A recruitment pack and application form are available on our website, where further information can be found about the Henry Moore Foundation.

CLOSING DATE FOR APPLICATIONS: 10am, Monday 9 January 2023

INTERVIEWS: Monday 16 January 2023

Please note the company is not able to offer sponsorship or relocation assistance for this role so candidates must already possess the right to live and work in the UK to be considered.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience, qualifications, and job titles of: Programme Coordinator, Programme Management, Programme Administrator, Admin Support, Customer Services Executive, Administrative Assistant, Customer Support, Customer Services Administrator, Business Support, Office Administrator, Office Admin, Customer Service Representative, Client Service, Team Administrator, Team Admin may also be considered for this role.